Senior Executive Assistant

At KPCA, we believe that exceptional support drives exceptional leadership. As a Senior Executive Assistant, you will play a pivotal role in enabling our executive team to focus on strategic priorities by managing complex schedules, coordinating high-level communications, and ensuring seamless day-to-day operations.

This role offers an exciting opportunity to be at the heart of our organization, working closely with senior leaders and contributing to the overall efficiency and success of KPCA.

Key Objectives

• Provide comprehensive administrative and operational support to senior executives.
• Manage calendars, meetings, and travel arrangements with precision and foresight.
• Serve as a trusted liaison between executives, internal teams, and external partners.
• Anticipate needs and proactively solve challenges to optimize executive productivity.

Responsibilities

• Coordinate and manage complex calendars, scheduling meetings, appointments, and travel logistics.
• Prepare, review, and distribute executive correspondence, reports, and presentations.
• Organize and facilitate internal and external meetings, including board and committee sessions.
• Handle confidential information with discretion and maintain a high degree of professionalism.
• Collaborate with cross-functional teams to ensure timely follow-up on action items and deliverables.
• Assist with special projects and initiatives as assigned by senior leadership.
• Manage expense reports, budget tracking, and other administrative processes.
• Support onboarding and coordination for executive-level events and corporate functions.

Requirements

• Minimum of 5 years experience supporting senior executives in a fast-paced environment.
• Exceptional organizational and time management skills with strong attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools.
• Ability to handle sensitive information confidentially and exercise sound judgment.
• Strong interpersonal skills with a proactive and solution-oriented mindset.
• Experience managing multiple priorities and adapting to changing demands.

Qualifications

• Bachelor’s degree or equivalent professional experience preferred.
• Prior experience in corporate, nonprofit, or professional services environments is an advantage.
• Project management or event coordination experience is a plus.

Benefits

• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth and development.
• Inclusive and collaborative workplace culture.
• Work-life balance initiatives and flexible scheduling options.
• Engagement in meaningful projects with a dynamic leadership team.