Executive Assistant

KPCA is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our leadership team. This pivotal role offers the opportunity to work closely with senior executives, ensuring seamless daily operations and enabling strategic focus on key business initiatives.

As an Executive Assistant at KPCA, you will be the backbone of executive productivity, managing schedules, communications, and critical projects with discretion and professionalism. If you thrive in a dynamic environment and excel at multitasking, this role is an exciting chance to contribute to our company’s success.

Key Objectives

• Efficiently manage executive calendars, appointments, and travel arrangements.
• Facilitate clear and timely communication between executives and internal/external stakeholders.
• Coordinate meetings, prepare agendas, and document key action items.
• Support project management and special initiatives as assigned.
• Maintain confidentiality and exercise sound judgment in sensitive matters.

Responsibilities

• Manage and prioritize complex calendars, ensuring optimal time management for executives.
• Organize and coordinate meetings, including logistics, materials preparation, and follow-up.
• Draft, edit, and proofread correspondence, reports, and presentations.
• Arrange domestic and international travel, including itineraries and expense reporting.
• Serve as a liaison between executives and internal teams, clients, and partners.
• Maintain confidential files and records with the utmost discretion.
• Assist with special projects, research, and data analysis as needed.
• Anticipate executive needs and proactively resolve scheduling conflicts or issues.

Requirements

• Bachelor’s degree or equivalent experience preferred.
• Minimum of 3-5 years experience supporting senior executives in a fast-paced environment.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools.
• Ability to manage multiple priorities and adapt to changing demands.
• High level of discretion and professionalism handling confidential information.
• Problem-solving mindset and a proactive approach to challenges.

Benefits

• Competitive salary and performance-based bonuses.
• Comprehensive health, dental, and vision insurance plans.
• Generous paid time off and holiday schedule.
• Opportunities for professional development and career growth.
• Supportive and inclusive workplace culture.
• Flexible work arrangements to promote work-life balance.