Administrative Assistant

KPCA is seeking a detail-oriented and proactive Administrative Assistant to join our team. This role is essential to ensuring smooth daily operations by providing comprehensive administrative support across departments. If you thrive in a fast-paced environment and enjoy organizing, coordinating, and facilitating office functions, this opportunity is for you.

Key Objectives

• Support the efficient operation of KPCA through effective administrative assistance.
• Serve as a reliable point of contact for internal teams and external partners.
• Contribute to a positive and productive workplace by managing schedules, communications, and documentation.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for team members.
• Prepare, proofread, and distribute correspondence, reports, and presentations.
• Maintain organized filing systems, both digital and physical, ensuring easy access to documents.
• Handle incoming calls, emails, and inquiries promptly and professionally.
• Assist with travel arrangements, expense reports, and office supply management.
• Support event planning and coordination for internal and external meetings.
• Collaborate with various departments to facilitate smooth communication and project follow-ups.
• Perform general office duties including data entry, record keeping, and ordering supplies.

Qualifications

• High school diploma or equivalent; Associate’s degree or higher preferred.
• Proven experience as an administrative assistant or in a similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills with the ability to multitask effectively.
• Clear and professional communication skills, both written and verbal.
• Attention to detail and a high level of accuracy in work.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Positive attitude and a collaborative approach to teamwork.

Benefits

• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth and development.
• Supportive work environment that values diversity and inclusion.
• Flexible work arrangements to promote work-life balance.
• Access to wellness programs and employee assistance resources.

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