Office Administration Assistant

About the Role

KPCA is seeking a highly organized and proactive Office Administration Assistant to join our team remotely. This role is essential in ensuring smooth daily operations by providing comprehensive administrative support. If you thrive in a dynamic environment and enjoy multitasking with a keen eye for detail, this position offers an exciting opportunity to contribute to our company’s success from the comfort of your home.

Key Objectives

As an Office Administration Assistant at KPCA, you will play a vital role in supporting our administrative functions, streamlining communication, and maintaining efficient office workflows. Your efforts will help create an organized and productive environment that empowers the entire team.

Responsibilities

• Manage and respond to emails, phone calls, and other correspondence promptly and professionally.
• Coordinate schedules, meetings, and appointments for various departments.
• Maintain and organize digital files, records, and databases ensuring accuracy and confidentiality.
• Assist with preparing reports, presentations, and other documentation as needed.
• Support inventory management by tracking office supplies and placing orders when necessary.
• Collaborate with team members to facilitate smooth communication and workflow.
• Handle basic bookkeeping tasks such as invoicing and expense tracking.
• Perform other administrative duties to support business operations as assigned.

Requirements

• Proven experience in office administration or related roles, preferably in a remote setting.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with virtual collaboration tools (e.g., Zoom, Slack).
• Ability to work independently with minimal supervision while maintaining high attention to detail.
• Reliable internet connection and a dedicated home workspace.
• Basic understanding of bookkeeping or accounting principles is a plus.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration or related field is preferred.
• Previous remote work experience is highly desirable.

Benefits

• Flexible work-from-home schedule promoting work-life balance.
• Opportunity to be part of a supportive and collaborative team.
• Professional development and growth opportunities within KPCA.
• Competitive compensation package.
• Access to modern tools and technology to perform your role effectively.