5 Admin Assistant/Environmental Support jobs

Program Assistant, Canada project Washington, DC   Natural Resources Defense Council (NRDC) is one of the most effective international environmental action groups, combining the power of more than two million members and online activists with the expertise of nearly 500 scientists, lawyers, policy advocates, and other professionals across the globe ensure the rights of all people to the air, the water, and the wild.  NRDC was founded in 1970 and our staff helped secure environmental victories in the U.S. and around the world. NRDC works on projects in the United States, Canada, Latin America, India, and China, as well as on global initiatives addressing issues such as climate change, energy, toxic waste, oceans, water, air and health. Today, our staff – a force for nature - work out of offices in New York, Washington DC, Chicago, Los Angeles, San Francisco, Bozeman, Montana and Beijing. Position Summary :   NRDC is seeking a Program Assistant to work with the Canada Project in our Washington, DC office. The Program Assistant will support our team working on Canadian boreal forest, tar sands, and other Canada projects. The successful candidate must have excellent communication and problem solving skills and be able to handle tasks such as: management of budgets, contracts and processing expenses, formatting and proofreading documents, coordinating and booking travel, scheduling meetings, coordinating meetings and events, and researching and preparing materials. Candidates fluent in French preferred. Responsibilities: Coordinate staff schedules and set up meetings Correspond with consultants and partners as needed Process and track invoices, contracts, grants and expenses, in a regular and timely way Provide research on specific topics, with a focus on Boreal Forest, tar sands and in environmental issues in Canada Help in the development of blogs, fact sheets, issue briefs, reports and other materials Support the team’s needs at special events Proofread and edit correspondence and various documents such as emails, blogs, internal reports, external publications, proposals, etc. Collaborate with the Canada Project team on blog posts and newsletters Qualifications: Bachelor’s degree or equivalent experience 1-2 years of experience preferred Must have excellent written and verbal communications skills Must have strong interpersonal skills and be detail-oriented Must have a demonstrated interest in environmental issues Must have the ability to effectively prioritize tasks, and work in a fast-paced environment with an ability to handle multiple tasks Must have the ability to work well under pressure Must possess a high degree of proficiency with Microsoft Office including Word, Excel, and Outlook Candidates fluent in French preferred GIS knowledge a plus but not required  Application Materials: Resume Cover letter Writing sample, if available in French  NRDC is committed to workplace diversity and inclusion.  We are equal opportunity employers and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.  We offer competitive salaries, excellent benefits, and a pleasant working environment.  Salary is based on a nonprofit scale and commensurate with experience.   Remember to say you found this opportunity at EnvironmentalCareer.com

About SELC:  SELC is celebrating its 30th anniversary this year. With nine offices across the region (Charlottesville, VA; Chapel Hill, NC; Atlanta, GA; Charleston, SC; Washington, DC; Birmingham, AL; Nashville, TN; Asheville, NC; and Richmond, VA), SELC is widely recognized as the Southeast’s foremost environmental organization and regional leader. SELC works on a full range of environmental issues to protect the South’s natural resources and the health and well-being of its people.  Although its regional focus is the Southeast, much of its work is national in scope and impact.   SELC works in Congress and state legislatures to inform environmental laws; in regulatory agencies to implement environmental laws and policies; and in the courts to enforce the law, stop the worst abuses, and set important precedents.  The organization works collaboratively with more than 100 national, state, and local groups to enhance their efficacy and achieve common conservation goals. It currently has a staff of over 130 including some of the nation’s leading experts in their respective fields.  Additional information regarding our work and staff is available at   www.southernenvironment.org. SELC prides itself on collegiality, teamwork, and mutual respect among its staff and board.  We seek to bring these same values to our work in partnership with organizations, communities, and people of all backgrounds that share our mission to protect the environment of the South.  The South has a rich natural diversity and an equally rich cultural diversity.  To better fulfill its mission, SELC is committed to broadening the diversity of its staff.  We believe this will strengthen our organization and our effectiveness in responding to the many environmental challenges affecting the South and its people.   About the Position: This person will assist 3 attorneys. Responsibilities include but are not limited to: Research and generate memos/reports for attorneys in preparation for meetings, appearances and/or conferences Provide high-level administrative support in the production, filing, and submission of legal documents Create PowerPoint presentations and text for presentations Summarize environmental reports Arrange attorney travel reservations Organize and maintain hard and electronic case files, general legal and project files, and pleadings notebooks Schedule meetings, appointments, and conference calls Provide occasional back-up support to other administrative staff to meet time-sensitive deadlines Possible need to transcribe dictation Assist with cold calls   Qualifications: Must have Bachelor’s degree Proficiency with all Microsoft Office applications Prior legal administrative experience preferred Ability to work effectively and accurately under pressure of strict deadlines Ability to work both independently and with a team Must be flexible, efficient, detail oriented and highly organized  Compensation:   Salary for this position is commensurate with experience. SELC offers salaries competitive with other leading environmental non-profits nationally, and an excellent benefits package. Remember to say you found this opportunity at EnvironmentalCareer.com

The World Resources Institute seeks an assertive, detail-oriented, and highly organized Project Coordinator II to provide financial, administrative, operational and development support to the WRI-U.S. team and Carbon Capture Use and Storage (CCUS) project within the Global Climate Program. The role demands excellent attention to detail, knowledge of nonprofit operations, good understanding of team dynamics, strong time and priority management abilities and an optimistic outlook. This is an excellent position for someone seeking to gain experience in financial and project management in an elite environmental research and analysis organization lauded for its subject matter expertise and operational transparency. WRI-US aims to help transform the United States into a net-zero carbon nation that by 2050 is more equitable, prosperous, and resilient. This position will play a critical role in supporting the successful implementation of various projects. Responsibilities The Project Coordinator's main areas of responsibility will include the following: Financial Management (30%) Processes invoices and pay applications for projects in compliance with established governance. Assists project team in project closeout process including turnover documentation and financial reconciliation. Coordinates on project budget management and reports under supervision. Processes documentation for project commitments (i.e. agreements, contracts, work authorizations, and purchase orders). Monitors project performance against contract requirements. Creates team and project budgets for close monitoring through the life of the project Grant Management (20%) Contribute to the drafting of grant proposal budgets and assists in the collection & submission of formal proposals for project- and Initiative-level grants, and supports Program-wide or cross-Program grants greater than $1M as appropriate. Submits all required grant forms as instructed by grant including U.S. Government forms (SF424, PMC123, NEPA, etc.), and prepares detailed financial reports for submission to external funders as needed. Assist the WRI-US Director in ensuring compliance with the terms and conditions of grants and contracts. Ensure the timely and accurate submission of progress and financial reports, and compliance with any funder requirements. Keeps timely and accurate information on donors and contacts, including regular updates of donor and grant management database software. Supports proposal development, including donor research, proposal budgeting, and coordinating application packages for review and/or final submission. Fundraising (25%) Coordinate fundraising and outreach efforts on behalf of program/projects Assist in the identification of strategic funding opportunities Coordinate fundraising outreach efforts for WRI-US Director Develop proposal budgets and cost out new opportunities Administration (20%) Coordinates and schedules meetings among project teams and provides travel, scheduling, and other administrative support to US Directors as needed. Coordinate recruitment and manage on-boarding of new staff members as needed. Communications (5%) Provides support for external events, workshops, and conferences through A/V and catering preparation, participant and speaker coordination, and preparing event materials. Supports the Director of Government Affairs by managing contact databases and monitoring project compliance with lobbying restrictions. Utilizes WRI and external online communications tools to send email campaigns to key stakeholders on USCI publications and events. Other duties may be assigned. Qualifications Required Qualifications: Bachelor's Degree required Minimum 1-2 years of relevant full time work experience is required, preferably in financial management, administration, or nonprofit operations Must be adaptable to rapidly changing priorities and have the ability to manage multiple projects with varying deadlines. Ability to work independently with minimal supervision. Strong process orientation with sensitivity to quality, timelines, and organizational systems. Strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Skype, GoToMeeting), with CRM database (esp. Salesforce and Pardot) and budgeting (Microsoft Cognos) preferred. Final candidates will be required to take a writing/analytical test. Relocation reimbursement not available for this position.    Remember to say you found this opportunity at EnvironmentalCareer.com

Position Overview: The Coordinator will report to the Manager, Fish Forever Strategy and Operations and provide administrative support to team leadership (the Managing Director, Fish Forever and the VP, Global Fishery Solutions). S/he will plan and organize all daily activities for team leaders, considering their priorities and timelines for completion. S/he will manage all internal and external logistics related to internal and external scheduling of meetings and prepare the essential materials for travel, and presentations. This individual will work collaboratively across all departments within Rare including the Rare Executive Team.   The Coordinator will interface with a diverse group of individuals, which requires independent judgment to plan, prioritize, and organize a diversified workload, manage available resources, and carry out a mix of routine and complex tasks. S/he will handle confidential information and must be extremely professional, trustworthy, organized, and diplomatic, as well as an excellent writer, to ensure the successful operation of the Global Fishery Solutions team. This position requires a self-motivated individual with a positive outlook and solution-oriented focus.   The Coordinator will exercise independent judgment regarding the following 3 areas of significance:   Administrative, Logistical, and Operational Support Direct support of Managing Director, Fish Forever and VP, Global Fishery Solutions: Anticipate needs, including an awareness of various timelines, deadlines, and commitments to ensure that task lists and schedules are maintained appropriately. Schedule all meetings and conference calls for the team leaders; coordinate meeting logistics, presentation equipment, agenda preparation, and provision of necessary meeting materials. Attend and take notes for team leaders in various senior meetings. Create travel itineraries and necessary accompanying documents, including: airline/airport information; rental car arrangements; hotel information; meeting times, participants, and locations; parking instructions; meal arrangements; directions/maps; background research and preparation; and any other information that may be required. This information will be presented in clear briefing packets. Prepare, review and submit expense reports. Review and proofread documents requiring signatures. Approve timesheets, and time-off requests for the team leaders’ direct reports. Coordinate the logistics of regular, ad hoc team and departmental meetings, appointments, and conference calls, including scheduling, presentation equipment, agenda preparation, and provision of necessary meeting materials. Create record-keeping systems and be able to access them quickly.   Project Management  Support budget management by processing payment requests and conducting initial review of financial reporting related to expense and grant tracking to produce a high-level budget status overview for budget owner. Support the creation of project work plans, track project deliverables, and provide project status updates, as needed. Follow-up on action items determined in meetings, both with team leaders and with other parties involved.   Writing, Editing and Special Projects Regularly draft, edit, and proof correspondence, informal and formal communications, presentations, detailed notes, and other materials related to program operations. Conduct research as requested by team leaders, and summarize and present findings in both spoken and written form. Create and edit PowerPoint presentations based on provided content. Work with team leaders on managing special projects, such as cross-cutting planning that engages global teams with country teams in the design of new strategies. These projects will vary in scope and topic, but may include the design and management of workshops or presentation materials. This position requires experience to effectively handle sensitive and confidential situations; and demonstrated poise, tact and diplomacy to function efficiently and effectively in an international environment. A minimum of 1 year of professional experience, preferably providing executive assistance/support for a global organization. Professional, upbeat, energetic attitude, someone who takes initiative, is dependable and takes pride in their work. Well-organized self-starter with demonstrated success in project management and proven ability to prioritize and execute multiple simultaneous projects. Exceptional attention to detail, ability to establish priorities and meet deadlines, which may be dependent upon completion of tasks by others. Exceptional organizational and project management skills and an extremely high level of interpersonal and problem-solving abilities for handling sensitive and confidential situations often in an international environment. Proven ability to develop solid working relationships which includes an understanding of the dynamics necessary to work efficiently and effectively within the context of a global organization. Expert level skills in a variety of computer software applications including word processing, spreadsheets, and presentation software (MS Word, MS Excel, MS Power Point, MS Outlook), and CRM products; knowledge of SalesForce a plus. Excellent note taking ability. Extremely skilled in the use of Internet for both research and dissemination of information. Ability/willingness to learn new programs and/or systems as required. Willingness to be hands-on in a role that is demanding and requires a high level of energy. Strong writing skills and prior experience in proofreading and editing. Ability to manage changing priorities and competing deadlines to ensure high quality standards. Assertive and comfortable when talking with Executives and individuals at all levels of an organization and the ability to provide persistent and tactful follow up. Strong written, oral, and interpersonal communication skills. Experience and willingness to travel internationally, a plus. Spanish, Portuguese, Tagalog, and/or Bahasa Indonesia language skills, and/or experience living overseas, a plus. Remember to say you found this opportunity at EnvironmentalCareer.com

About the job Imagine yourself organizing a town hall meeting on solar power. Or imagine releasing a hard-hitting research report on power plant pollution. Or picture yourself building a community coalition around clean water or fracking. Imagine building the organizational power—the funds, the membership, the activist base and so on—that it takes to keep all of this critical work going for the long haul. All of this is what you do as an Environment America fellow. Because this is how we build the support it takes to reduce global warming pollution, create more solar and wind power, spare our parks and forests from fracking, keep our beaches, rivers and streams clean, and protect our wildlife and wild places. Is it easy? No, we’re up against some wily opponents who are incredibly well-funded. Is it rewarding? Absolutely. And given global warming, fracking and all of the tough problems we’re facing right now, can you imagine doing anything more urgent and meaningful? Location Washington, D.C., Boston, Denver, Philadelphia, Raleigh and Portland, OR. What you'll do Research and write reports:  From cataloging and analyzing sources of carbon pollution in the United States, to detailing the success of the Clean Water Act, our reports help us to influence public debate and earn media attention for our cause. Lobby elected officials:  You may discuss strategy with a champion in Congress, or make a convincing case to a legislator who is undecided on a particular vote. You’ll work the “inside game” to complement our outside field operation, where most of our power is derived. Build powerful coalitions:  You’ll reach out to small businesses, farmers, public health officials, unions and others to demonstrate broad-based support for our policy goals. Generate traditional media and social media attention:  From organizing news conferences to writing opinion pieces, to maintaining a presence on Facebook and Twitter for your campaigns, you’ll work to shine a spotlight on our issues. Run citizen outreach campaigns:  During your two summers as a fellow, you’ll direct citizen outreach offices, where you’ll hire and manage a staff of 20 canvassers, raise money, build our membership and help win one of our key campaigns. Identify and cultivate donors:  You’ll reach out to foundations and major donors and ask them to fund our work to fight global warming, ban fracking and protect our most spectacular natural areas. Beyond your first two years After two years as an Environment America fellow, you’ll have learned the ropes, gained invaluable hands-on experience and made a real difference for the environment. You’ll have skills and experience that will set you apart from most other recent college graduates. And you’ll be ready to take on even more responsibility at Environment America, as a program director or a state director for one of our affiliates. Qualifications We’re seeking candidates committed to fighting for a green future. We look for smarts, leadership experience, top-notch written and verbal skills, and an eagerness to learn. We value organizing experience, including building campus groups.   Remember to say you found this opportunity at EnvironmentalCareer.com