12 Admin Assistant/Environmental Support jobs

We are looking for a Virtual Assistant to provide administrative support to our team while working remotely. As a Virtual Assistant, you will perform various administrative tasks, including answering emails, scheduling meetings and making travel arrangements. For this role, a strong Internet connection is required, along with experience using communication tools like Skype. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision. Responsibilities Respond to emails and phone calls Schedule meetings Book travel and accommodations Manage a contact list Prepare customer spreadsheets and keep online records Organize managers’ calendars Perform market research Create presentations, as assigned Address employees administrative queries Provide customer service as first point of contact Requirements Proven experience as a Virtual Assistant or relevant role Familiarity with current technologies, like desktop sharing, cloud services and VoIP Experience with word-processing software and spreadsheets (e.g. MS Office) Knowledge of online calendars and scheduling (e.g. Google Calendar) Excellent phone, email and instant messaging communication skills Excellent time management skills Solid organizational skills High school diploma; additional qualifications as an  Administrator  or Executive Assistant are a plus   Remember to say you found this opportunity at EnvironmentalCareer.com !

OPEN recruitment for 2020 HOT JOBS WITH NATIONAL PARK SERVICE PARK RANGERS and PARK GUIDES   See   current list   of National Park Service  Summer-Seasonal-Temporary  PAR RANGER and GUIDE Jobs 2020! Check back frequently - jobs list is   updated daily    Environmental Education and Interpretation Natural and Cultural Resources Management Wilderness and Backcountry Law Enforcement   Outdoor Recreation Visitor Assistance These are temporary Park Ranger and Park Guide jobs for fiscal year 2020.  Get experience.  Make professional contacts.  Work in great places. Launch your career! Short Deadlines APPLY NOW 2020   SUMMER JOBS and other temporary-seasonal NPS parks jobs.

Basic Summary: Defenders of Wildlife is a leading environmental non-profit organization, dedicated to the protection of all native animals and plants in their natural communities. The Marketing Project Specialist will be responsible managing concurrent projects within the Integrated Marketing department from initiation through delivery, specifically managing schedules and overall project goals. Working directly with our Marketing and Marketing Operations teams this position is responsible for identifying and overseeing tasks to ensure deliverables and timelines are met and that all stakeholders are engaged to keep the project moving forward on schedule. Projects will include tracking the growth and retention our monthly donor audience, with a potential to launch into new channels (such as canvassing), as well as overseeing the department’s strategies to increase constituent engagement by reaching broader audiences. The ideal candidate will have a background in project management and marketing and be comfortable learning and operationalizing new processes. Essential Duties and Responsibilities: Manage projects within budget, specified timelines, and agreed upon strategy. Manage multiple projects at the same time with varying degrees of urgency, importance and input and be able to prioritize according to Defenders’ overall objectives and/or elevate concerns or conflicts. Gather strategic and technical requirements from stakeholders within the department including the Vice President of Integrated Marketing and the Senior Directors of Acquisition, Retention and Marketing Operations. Facilitate the development of project plans including scope, requirements, measures of success and benchmarks. Manage all vendors involved in the project, in coordination with other internal stakeholders, to set clear objectives and hold them accountable for program goals. Develop detailed project schedules and manage the day-to-day activities. Lead project team members to ensure on-time project deliverables. Lead and facilitate project team meetings. Communicate and report project status and milestones, elevating barriers and/or strategy changes where necessary. Identify gaps and recommend enhancements related to new and/or existing projects and workflows based on broad view of the department’s work. Perform all other related duties as assigned. Qualifications:Education: Bachelor’s degree (BA/BS) Experience: 4+ years project management experience PMP not required An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above. Skills: Confidence to “manage up” and serve as the project advocate among people in senior positions. Ability to manage cross-functional projects and work well on multiple projects under pressure, prioritize and meet deadlines in a dynamic environment, and use tact and diplomacy in dealing with confidential and sensitive matters. A strong interest in systems and best practices. Willingness to learn new programs as Defenders’ objectives and markets evolve. Demonstrated ability to set priorities and resolve problems. Strong interpersonal skills with an ability to work effectively with staff and vendors. Integrated/multichannel marketing experience preferred. Must be detail-oriented and willing to persevere with strong organizational skills. Experience in copy editing and proofreading. Knowledge of general conservation/environmental issues Work Expectations:Work Environment: General office working conditions, the noise level in the work environment is usually quiet. Physical Demands: While performing the duties of this job, the employee is regularly required to use a computer and communicate with others while doing so. All employees are required to satisfactorily perform the essential duties and responsibilities of their positions. The essential duties and responsibilities listed above are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. It is the policy of Defenders of Wildlife to provide equal employment opportunity to all qualified individuals without regard to their race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, or any other characteristic protected by law, in all personnel actions. Remember to say you found this opportunity at EnvironmentalCareer.com !

The Program Coordinator reports to the Project Manager, Energy Program Operations and provides vital programmatic and administrative support by developing and implementing efficient protocols for project tracking, program expenses, invoice and contract management, scheduling, and meeting and event planning for projects designed to help advance the goals of the Energy Program. This position supports team members located in different time zones and countries within the Energy Program so the ability to work independently with minimal supervision is required. The Program Coordinator proactively solves problems and independently troubleshoots and addresses issues that arise and possesses strong communication skills. This is a challenging role requiring advanced organizational and time management skills, great attention to detail and the ability to respond to quickly shifting priorities. Program Overview EDF’s Energy program works to reduce the climate, health, and environmental impacts of the current energy system while accelerating the transition to a low carbon energy economy with clean energy access for all. We have successfully won climate and clean air protections across North America and internationally, including playing an instrumental role in the passage of sweeping clean energy legislation in California and Illinois; establishing oil and gas methane pollution as a priority environmental issue; and prompting regulation of oil and gas methane in the United States, Canada, and Mexico. Responsibilities Work with program management, program staff and program finance staff to help maintain and monitor budget. Update monthly project forecast. In collaboration with the Program Financial Analyst, review monthly reports of actual vs. budget results; investigate, and explain variances from budget for income and expense line items; and advise program managers, program staff and finance staff on trends and issues of concern. Apply excellent organizational, communication, and planning skills by responding to requests for information, helping to coordinate activities and projects for the team and preparing correspondence and reports as needed. Administer domestic and international contracts for consultants, including assistance in writing and processing contracts and working with program staff and consultants to ensure the fulfillment of contractual obligations and timely submission of invoices. Maintain schedules and provide travel arrangements for program leadership (Associate Vice President & Senior Director). Conduct the administrative processes of the team, which include expense reports, budget maintenance and invoice processing. Follow through with finance staff to ensure payments are made and consultants apprised.  Manage other administrative tasks associated with staff, consultants and interns, including logistics, office needs, and telecommunications. Assist in preparation of legal and regulatory filings, including tracking key submission deadlines, associated financial reimbursements, and preparation of reports on progress.  Assist Program staff and other colleagues to better communicate and coordinate on joint projects. All other duties and responsibilities as assigned. Qualifications Bachelor’s Degree required. 3 or more years of professional experience Creativity, energy, attention to detail and the ability to multi-task and get work done under pressure. Experience with budgeting, accounting and/or bookkeeping. Excellent project management and administration skills. Strong verbal and written communication skills. Ability and willingness to work as a strong team player and independently as a self-starter. Ability to manage and prioritize diverse, simultaneous tasks. Proficiency in the use of PCs and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint). Interest in environmental advocacy is strongly preferred. Paralegal experience preferred Fluency in another language strongly preferred. Travel 10% or less is expected for this position. Environmental Defense Fund  is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law. Remember to say you found this opportunity at EnvironmentalCareer.com !

EcoAction Arlington is seeking students interested in completing their high school senior experience project in the spring of 2020 working for a community nonprofit with an internship focusing on environmental education. Students will deliver the Energy Carnival program, a classroom activity designed for elementary students with a focus on energy and our role in energy conservation in the home. This position offers a great opportunity to work with young students and engage them in a fun program while learning about energy and the importance of reducing our consumption in order to reduce greenhouse gases. Students will be working in a team with other high school students. There are a total of seven positions available. Position Responsibilities: Publicize program availability to teachers and extended day staff. Confirm requests for presentations with all schools and finalize outreach calendar. Prepare and organize supplies for presentations. Deliver presentations to elementary audiences. Compile evaluation results. Document program accomplishments. Internship Period:   This position is 30 hours per week and lasts three to four weeks. There is flexibility on internship dates in late May/June 2020. Qualifications Interest in environmental issues. Strong organization skills. Experience working with kids. Ability to conduct multiple tasks. EcoAction Arlington provides equal employment opportunity to all persons regardless of race, color, religion, national origin, marital status, political affiliation, sexual orientation or gender identity, disability, sex or age, or other status protected by law. Applications will be accepted for all positions until filled. To apply, email a cover letter and resume to   EcoAction Arlington . Remember to say you found this opportunity at EnvironmentalCareer.com !

We are currently recruiting for a full-time Administrative Aide - a critical team member who will support the land conservation activities of Ag + Open Space. This position is assigned to Ag + Open Space’s Administrative Program. This is an excellent opportunity to join a mission-driven organization with a passion for protecting lands that contribute to Sonoma County’s scenic beauty, local agriculture, native habitats and recreational lands. The Administrative Aide will be part of a dynamic team that thinks strategically and leads efforts for: Finalizing Board of Director agenda packets Develops vendor contracts Collaborates with vendors on insurance requirements Facilitates and tracks complex projects Collaborates with County Counsel on complex contracts Supports staff through the Request for Proposal process Participates in designing process improvement forms and work flow redesign and is a key coordinator of data integration At Ag + Open Space we believe everyone is a leader.

Coastal Protection and Restoration Authority (CPRA) is seeking a STUDENT WORKER to assist in the General Services section. Candidate must be a full-time college student (Freshman, Sophomore, Junior) at an accredited educational institution. The students in the General Services section are responsible for assisting with the maintenance and servicing of CPRA fleet vehicles, filing, copying, scanning, assisting employees with different tasks and errands, computer and phone set up/troubleshooting and delivering paperwork to various agencies. Students must be able to work a minimum of 15 hours per pay period (2 weeks). In addition, students can only work a maximum of 20 hours per week during the school year and may receive approval to work 27 hours per week during the summer and semester breaks. Completed   applications   must be scanned/emailed or dropped off in-person to the address below. Coastal Protection and Restoration Authority 150 Terrace Avenue Baton Rouge, LA 70802 CPRA.HumanResources@la.gov Remember to say you found this opportunity at EnvironmentalCareer.com !

DESCRIPTION : Under the direction of a supervisor in a State department or agency, as a trainee and productive worker, receives on the job training in analytic practices/procedures and application and research and preparation of reports, completes assignments which will provide practical analyst experience and/or learns to review and analyze financial reports; does other related work. SPECIFIC TO THE POSITION : As a key team member of the DEP’s Office of Communications, the Analyst Trainee will help the New Jersey Department of Environmental Protection convey the stories and messages that support DEP priorities and a stronger, fairer New Jersey. Job responsibilities include: Research and develop content – including video, graphics and text – for DEP social media platforms and improving social media strategies and integration. Support DEP leadership and programs in the communication of DEP priorities – including responding to climate change, protecting New Jersey’s water, community revitalization, promoting natural and historic resources, and environmental justice. Research and develop content for public appearances (and advance event planning) for DEP spokespeople. Conduct daily media monitoring to inform the executive team and senior staff members of public dialogue relevant to the DEP. Maintain alignment between DEP Office of Communications and the Governor's Communications Office through regular reporting. •Collaborate on and develop content for DEP’s employee audiences. Support the DEP’s celebration of the 50th anniversary of the DEP and Earth Day. PREFERRED SKILL SET : Candidates should have excellent communications skills, with a focus on collaboration, writing, and editing content. Ideal candidates will demonstrate a track record of bringing enthusiasm and innovation to their workplace with a passion for environmental protection issues. REQUIREMENTS : EDUCATION : Graduation from an accredited college or university with a bachelor’s degree. NOTE: All college degrees (both U.S. and non-U.S.) and/or transcripts from a college or university must already be evaluated for accreditation by the closing date of the posting. Failure to comply will this requirement may result in ineligibility. NOTE: All college degrees (both U.S. and non-U.S.) and/or transcripts from a college or university must already be evaluated for accreditation by the closing date of the posting. Failure to comply will this requirement may result in ineligibility. LICENSE : Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position. RESIDENCY : All persons newly hired on or after September 1, 2011 have one year from the date of employment to establish, and then maintain principal residence in the State of New Jersey subject to the provisions of N.J.S.A. 52:14-7 (L.2011, Chapter 70), also known as the “New Jersey First Act”. AUTHORIZATION TO WORK : Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship and Immigration Services Regulations. NOTE: The State of New Jersey does not provide sponsorship for citizenship to the United States. NOTE: Interviews will be granted based on the cover letter, resume, and credentials submitted in response to this notice. Applicants may be required to provide a copy of their transcripts at time of interview. Selected candidate(s) shall not be serving a working test period at the time of the appointment. Please include the posting number in the subject of the e-mail when submitting your credentials. If you have established Veteran’s Preference with the Department of Military and Veterans Affairs, please submit proof of this along with your resume. SUBMIT LETTER OF INTEREST, RESUME AND E-MAIL ADDRESS BY 4:00 PM ON THE CLOSING DATE TO : Denise Mudie Division of Human Resources Bureau of Human Resource Operations PO Box 420; Mail Code 436-01 Trenton, NJ 08625-0420 E-mail Address: Executive.resumes@dep.nj.gov Fax Number (609) 292-0968 Accommodations will be made for qualified applicants or employees with disabilities New Jersey Department of Environmental Protection is an Equal Opportunity Employer Remember to say you found this opportunity at EnvironmentalCareer.com

Context of the Position Each year, on the first Saturday of June, thousands of Virginians simultaneously descend on the rivers, streams, and beaches throughout Virginia to remove harmful litter and debris as part of Clean the Bay Day. The Clean the Bay Day Assistant will help with the planning and execution of the 32nd Annual Clean the Bay Day (to be held on Saturday, June 6, 2020). Essential Functions 1. Recruiting, organizing, coordinating, and mobilizing partners, including municipal partners, non-profits, church groups, military installations, small businesses, large corporations, and others to lead cleanups on Clean the Bay Day. This includes partner trainings and developing agreements. 2. Developing avenues for program promotion and registration, including assisting with development of promotional materials (including artwork) for awareness of the event and nurturing sponsorship opportunities. 3. Recruiting, managing, and interacting with Clean the Bay Day volunteers. 4. Managing preparation, dissemination, and collection of event materials, including giveaways, registration sheets, etc. 5. Working with CBF staff, operating professionally as a point of contact for the CTBD program. 6. Helping with general office/administrative support, including data entry and filing, digital and material organization, among other tasks related to the CTBD program. Professional Experience and Qualifications Self-initiative, the ability to work independently, as well as with a team, and excellent written and oral communication skills are required. Familiarity with Excel, Word, and Outlook required. The ability to multi-task, to manage several phases of an event simultaneously, to anticipate complications, and streamline processes are a must. This is a part-time position. Hours per week will range from 4 to 30, increasing as the event draws near. Remember to say you found this opportunity at EnvironmentalCareer.com

Apply by the following dates: Nov. 15 for the spring, March 15 for the summer and July 1 for the fall semester. An exciting, paid internship opportunity with a national sustainable-lifestyle magazine!   Internship Basics Interns have broad responsibilities: Editing, proofreading, contract preparation, fact-checking, social media, library maintenance, online posting, etc. You will get to do cool, creative work, but our interns also perform basic, clerical work. We pay minimum wage ($7.25 per hour). Interns typically work between 12 hours and 28 hours per week. All internships are onsite in our Topeka, Kansas, office. We accept interns for each semester (fall, spring and summer).   You may apply anytime,   but for priority consideration, please apply by the following deadlines: Fall: June 1 Spring: November 1 Summer: March 1 To apply, please send a cover letter, resume, and at least one writing sample to: Letters@MotherEarthNews.com

Job Description Seeking an experienced, organized, and action-oriented individual to provide professional administrative support for the Supply Chain Sustainability (SCS) group in (Global Supply Chain) GSC. The SCS team is at the forefront of driving Intel to be a leader in corporate supply chain social responsibility. The charter for SCS is to stay at the leading edge of environmental and social responsibility for Intel's global supply chain. Our programs include Responsible Minerals Sourcing/Conflict Minerals, Supplier Diversity and Inclusion, Forced and Bonded Labor, Health and Safety, Green Chemistry, Environmental Management, and Ethics and Regulatory Requirements. This role requires knowledge of company operations, policies, and procedures. The new team member will perform various administrative and project-related activities in support of the director and the entire group. Typical duties may include but are not limited to the following: Drafts, composes, types, and proofs correspondence using current office software applications; creates and sustains systems for retention, protection, retrieval, transfer and disposal of confidential information; schedules and coordinates logistics for meetings and events; organizes and manages calendar schedule(s) for manager and/or department Makes travel arrangements and prepares expense reports; manages departmental recognition, tracks headcount and spending; serves as an information resource/communication channel for policies and procedures; and is a resource for office-related software applications. Duties may also include execution of research, data analysis, and preparing reports/recommendations. Assignments are complex and diversified in nature and require working within a geographically dispersed team. Judgment is required in resolving moderately complex problems. Strong capability working with all Microsoft tools, Intel tools, purchasing and finance systems. Supports office administration with associated tasks (ordering office supplies, food orders, onsite needs). Additional duties include managing tactical projects, general administrative duties such as order supplies, CR coordination, generating shipping memo, etc. Will work closely with other Senior and Executive admins to help facilitate timely and accurate planning needs.   The ideal candidate should exhibit the following behavioral traits:   Strong communication skills, both verbal and written with attention to detail. Must be a highly self-motivated professional capable of managing complex organizational support needs Ability to work professionally with team members, other senior and executive admins to help facilitate timely and accurate planning needs. Solid leadership, strong attention to detail, professional/pleasant demeanor, and teamwork skills including a willingness to learn and take on new challenges. Ability to support a remote team at a similar level as the onsite team. Ability to handle sensitive and confidential information discreetly. Ability to understand department goals and priorities, anticipates needs, and initiates action, manages multiple priorities and re-prioritizes where necessary. Ability to arrange team GPTW activities including team quarterly events. Qualifications You must possess the below minimum qualifications to be initially considered for this position.  Qualifications listed as preferred or additional will be considered a plus factor for applicants.     Minimum Qualifications: 3+ years of administrative support experience with a relevant educational degree, experience in administrative support in  SharePoint, Excel, and calendar management. Online tools such as expense reports, Travel tools, and Microsoft Office including Outlook, Word, Excel, PowerPoint.   Booking complex domestic/international travel. This U.S. position is open to U.S. Workers Only. A U.S. Worker is someone who is either a U.S. Citizen, U.S. National, U.S. Lawful Permanent Resident, or a person granted Refugee or Asylum status by the U.S. Government. Intel will not sponsor a foreign national for this position. Preferred Qualifications: Experience working with culturally diverse groups located across multiple geographies Inside this Business Group As the world's largest chip manufacturer, Intel strives to make every facet of semiconductor manufacturing state-of-the-art -- from semiconductor process development and manufacturing, through yield improvement to packaging, final test and optimization, and world-class Supply Chain and facilities support. Employees in the Technology and Manufacturing Group are part of a worldwide network of design, development, manufacturing, and assembly/test facilities, all focused on utilizing the power of Moore’s Law to bring smart, connected devices to every person on Earth Remember to say you found this opportunity at EnvironmentalCareer.com

The Rocky Mountain Biological Laboratory is hiring seasonal facilities staff for the 2020 summer/fall season. Start dates will be as soon as May 1. Join our community and be part of a world leader in field biology! Please contact Facilities Director Steve Jennison steve@rmbl.org for more details. Remember to say you found this opportunity at EnvironmentalCareer.com