10 Admin Assistant/Environmental Support jobs

BRIEF DESCRIPTION OF JOB : Under general supervision, perform varied technical and clerical support activities and administrative functions to assist agency legal counsel and attorneys in agency legal division and related work as assigned. Good grammatical skills, knowledge of computer word processing, data processing, organizational skills, and attention to detail, experience with an electronic recordkeeping system (ECM) are important. Ability to compile information and develop operational reports, and work with other agency staff in a team setting and cooperative manner is essential. Must be highly organized, detail oriented, dependable and willing to accept new challenges. JOB DUTIES : Assists agency legal counsel and staff attorneys with daily requirements of their positions, including general clerical support; logistical travel support; maintenance of records, documents and files; scheduling and preparing materials for meetings; making appointments and relaying information as requested; and filing, storing, and finding information as requested. Prepares letters, memos, and other documents for review and signature; prepares mailings and filings as requested including copying, accurately compiling mailings, and mailing within scheduled time periods. Examines and processes forms, documents, and reports and respond to requests and inquiries, related to activities and operation of agency legal division and other agency program and administrative processes and operations, including fiscal and records management. Identifies and summarizes pertinent data and information from administrative, program, and legal documents, reports, and records; create forms, tables, documents in textual-numerical-graphic format, to assist others in collecting and presenting information for decision making. Compiles and checks documents, records, and reports to confirm accuracy, completeness, and status of information and process request and provide legal counsel, attorneys, and others employees with information for making decisions. Enters, updates, retrieves, and deletes current and archival data, files, records, and documents within hard copy or electronic databases or other record keeping systems; maintains tracking, inventory, or other records as needed; prepares reports of information gathered. Prepares information and material relative to legal division activities, actions, or requests for distribution to the public, agency representatives, or contractors. Contacts agency employees or other state/local government employees to obtain operational assistance or to relay and verify information; operate specialized communication equipment as necessary. QUALIFICATIONS/REQUIREMENTS : Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; research; or areas related to the programs and functions of the employing agency.  OR  Experience in performing administrative/office/secretarial support work including use of personal computers and office equipment. OTHER:    Valid Driver’s license or the ability to provide independent transportation; Able to occasionally travel; Able to lift 30 pounds; Ability to maintain regular and reliable attendance.  KNOWLEDGE, SKILLS AND ABILITIES : Knowledge Of:  Office equipment usage and supply; business methods and practices; applicable standards and procedures regarding office processes; record keeping methods and practices; computer word processing, spreadsheets, outlook, and related computer; ability to interact and work with immediate supervisor and senior managers, employees and the public to achieve agency goals; and communicate effectively with proficiency in grammar, spelling, and punctuation. Skill In:   Understanding and apply instructions and program-administrative policies and directives; implement record keeping and management methods and practices; proficiency  with computer word processing, spreadsheets, outlook, and related computer skills; implement decisions made and take actions selected by others to achieve work objectives, performance goals, and priorities; learn organizational structure, mission, and activities of legal division and apply policies and procedures pertinent to the work assigned. Closing Date: 7/28/17 Remember to say you found this opportunity at EnvironmentalCareer.com

The Education Program Planner will play a critical role in the delivery of two international Greenbuild conferences. The role will administer the full life cycle of the education development process, beginning with setting and launching the Call for Proposals, through the review and selection process and ending with session execution.  This position will involve working with volunteers and volunteer-staffed committees. Additionally, this position will coordinate the delivery of the education program for one Summit at the domestic Greenbuild conference.  Specific responsibilities Serve as the education program lead for two Greenbuild international shows, including the Call for Proposals, Call for Reviewers, proposal review and selection process, speaker communication, master and keynote speaker brainstorming and preparing the onsite execution, etc. Serve as the C&E team lead for a Greenbuild Summit: work with internal USGBC departments and external partners to assist with content creation; provide logistics support, program marketing and general project management of the delivery of the education program for the summit Assist in coordination and execution of meeting logistics including: Signage, Event Notebooks, marketing materials, etc.  Assist with general Greenbuild Program needs such as speaker changes, proofing presentations, etc. Assist with information preparation and dissemination for Greenbuild-related committee and working group meetings. Assist in coordinating conference communication, including e-mail and telephone customer service. Other duties as assigned Requirements Education & training requirements/preferences Bachelor’s Degree  Experience requirements 3-4 years progressively responsible and successful conference experience with association or other organization. Overall knowledge/experience of all aspects of conference planning including registration, logistics, CEUs, program development, and audio visual. Experience in event coordination or meeting planning preferred. Experience with sustainability or greening initiatives preferred. Other required skills & qualifications Exceptional Computer skills including demonstrated proficiency with MS Word, Excel, Powerpoint, database management, internet, e-mail Commitment to USGBC mission Excellent written communication Strong strategic, tactical, and linguistic skills Deadline-oriented, multi-tasking Remember to say you found this opportunity at EnvironmentalCareer.com

Summary About the Agency This position is located in the National Museum of Natural History, Department of Invertebrate Zoology. The primary duty station is the Museum Support Center (MSC) located in Suitland, MD, the storage location for the majority of the Invertebrate Zoology collections. Work will also be conducted at the Natural History Building (NHB), Washington DC, the storage location for part of the Invertebrate Zoology collections. Duties Collections Care – Participates in managing and maintaining the NMNH Department of Invertebrate Zoology collection and associated records in any of its storage locations. Accessions – Processes incoming specimens and collections of specimens (including fluid-preserved specimens, dry specimens, slide preparations and tissues) and associated data to prepare them for incorporation into the departmental collections. Specimen Handling and Preparation – Incorporates specimens into the type and general research collections or collection holding areas and maintains those collections in usable, systematic order, or other arrangement as directed. Loans – Selects, packs, invoices, and ships specimens from the collection to be loaned according to NMNH and Department of Invertebrate Zoology policy. Pest Management – Participates in the Department’s Integrated Pest Management Program, which may involve visual inspection of the collection for pests, cleaning storage units that have been treated for pests, or setting and collecting/reading sticky traps. Digitization and Data Management – Uses a variety of cameras, scanners and image editing software to prepare digital images of specimens. Closes 07-27-2017 Remember to say you found this opportunity at EnvironmentalCareer.com

The Opportunity Our Environmental Retail Drivers are tasked with driving a class B box truck and or a Class C van to various retail customer locations and packaging and picking up hazardous and non-hazardous material and pharmaceutical inventories that are damaged or expired and transporting the waste to a Clean Harbors location or other disposal site.  Key Responsibilities: Ensures Health and Safety is the number one goal by following policies and processes, and acting in a safe manner at all time; Completes a quality control check and sorts bins according to the retail contract; Ensures proper segregation, packaging, loading and unloading of hazardous, non-hazardous and pharmaceutical wastes; Safely loads and unloads the truck; Guarantees placarding of vehicle to meet Company and Department of Transportation (DOT) requirements/regulations; Maintains daily logs, time sheets, expense reports, dispatch and trip reports as well as vehicle inspection reports; Provides exceptional customer service. Qualifications : The ability to obtain a Class B CDL with hazmat endorsements. Minimum of 1-year previous driving experience; Previous box truck experience preferred; Chemistry or hazardous material knowledge is preferred; Ability to use a laptop computer.

Position Overview: The Coordinator will report to the Manager, Fish Forever Strategy and Operations and provide administrative support to team leadership (the Managing Director, Fish Forever and the VP, Global Fishery Solutions). S/he will plan and organize all daily activities for team leaders, considering their priorities and timelines for completion. S/he will manage all internal and external logistics related to internal and external scheduling of meetings and prepare the essential materials for travel, and presentations. This individual will work collaboratively across all departments within Rare including the Rare Executive Team.   The Coordinator will interface with a diverse group of individuals, which requires independent judgment to plan, prioritize, and organize a diversified workload, manage available resources, and carry out a mix of routine and complex tasks. S/he will handle confidential information and must be extremely professional, trustworthy, organized, and diplomatic, as well as an excellent writer, to ensure the successful operation of the Global Fishery Solutions team. This position requires a self-motivated individual with a positive outlook and solution-oriented focus.   The Coordinator will exercise independent judgment regarding the following 3 areas of significance:   Administrative, Logistical, and Operational Support Direct support of Managing Director, Fish Forever and VP, Global Fishery Solutions: Anticipate needs, including an awareness of various timelines, deadlines, and commitments to ensure that task lists and schedules are maintained appropriately. Schedule all meetings and conference calls for the team leaders; coordinate meeting logistics, presentation equipment, agenda preparation, and provision of necessary meeting materials. Attend and take notes for team leaders in various senior meetings. Create travel itineraries and necessary accompanying documents, including: airline/airport information; rental car arrangements; hotel information; meeting times, participants, and locations; parking instructions; meal arrangements; directions/maps; background research and preparation; and any other information that may be required. This information will be presented in clear briefing packets. Prepare, review and submit expense reports. Review and proofread documents requiring signatures. Approve timesheets, and time-off requests for the team leaders’ direct reports. Coordinate the logistics of regular, ad hoc team and departmental meetings, appointments, and conference calls, including scheduling, presentation equipment, agenda preparation, and provision of necessary meeting materials. Create record-keeping systems and be able to access them quickly.   Project Management  Support budget management by processing payment requests and conducting initial review of financial reporting related to expense and grant tracking to produce a high-level budget status overview for budget owner. Support the creation of project work plans, track project deliverables, and provide project status updates, as needed. Follow-up on action items determined in meetings, both with team leaders and with other parties involved.   Writing, Editing and Special Projects Regularly draft, edit, and proof correspondence, informal and formal communications, presentations, detailed notes, and other materials related to program operations. Conduct research as requested by team leaders, and summarize and present findings in both spoken and written form. Create and edit PowerPoint presentations based on provided content. Work with team leaders on managing special projects, such as cross-cutting planning that engages global teams with country teams in the design of new strategies. These projects will vary in scope and topic, but may include the design and management of workshops or presentation materials. This position requires experience to effectively handle sensitive and confidential situations; and demonstrated poise, tact and diplomacy to function efficiently and effectively in an international environment. A minimum of 1 year of professional experience, preferably providing executive assistance/support for a global organization. Professional, upbeat, energetic attitude, someone who takes initiative, is dependable and takes pride in their work. Well-organized self-starter with demonstrated success in project management and proven ability to prioritize and execute multiple simultaneous projects. Exceptional attention to detail, ability to establish priorities and meet deadlines, which may be dependent upon completion of tasks by others. Exceptional organizational and project management skills and an extremely high level of interpersonal and problem-solving abilities for handling sensitive and confidential situations often in an international environment. Proven ability to develop solid working relationships which includes an understanding of the dynamics necessary to work efficiently and effectively within the context of a global organization. Expert level skills in a variety of computer software applications including word processing, spreadsheets, and presentation software (MS Word, MS Excel, MS Power Point, MS Outlook), and CRM products; knowledge of SalesForce a plus. Excellent note taking ability. Extremely skilled in the use of Internet for both research and dissemination of information. Ability/willingness to learn new programs and/or systems as required. Willingness to be hands-on in a role that is demanding and requires a high level of energy. Strong writing skills and prior experience in proofreading and editing. Ability to manage changing priorities and competing deadlines to ensure high quality standards. Assertive and comfortable when talking with Executives and individuals at all levels of an organization and the ability to provide persistent and tactful follow up. Strong written, oral, and interpersonal communication skills. Experience and willingness to travel internationally, a plus. Spanish, Portuguese, Tagalog, and/or Bahasa Indonesia language skills, and/or experience living overseas, a plus. Remember to say you found this opportunity at EnvironmentalCareer.com

The Council is currently hiring canvassers. Help inform the public about important environmental issues in the region and build the Council’s membership base! Remember to say you found this opportunity at EnvironmentalCareer.com

About the job Imagine yourself organizing a town hall meeting on solar power. Or imagine releasing a hard-hitting research report on power plant pollution. Or picture yourself building a community coalition around clean water or fracking. Imagine building the organizational power—the funds, the membership, the activist base and so on—that it takes to keep all of this critical work going for the long haul. All of this is what you do as an Environment America fellow. Because this is how we build the support it takes to reduce global warming pollution, create more solar and wind power, spare our parks and forests from fracking, keep our beaches, rivers and streams clean, and protect our wildlife and wild places. Is it easy? No, we’re up against some wily opponents who are incredibly well-funded. Is it rewarding? Absolutely. And given global warming, fracking and all of the tough problems we’re facing right now, can you imagine doing anything more urgent and meaningful? Location Washington, D.C., Boston, Denver, Philadelphia, Raleigh and Portland, OR. What you'll do Research and write reports:  From cataloging and analyzing sources of carbon pollution in the United States, to detailing the success of the Clean Water Act, our reports help us to influence public debate and earn media attention for our cause. Lobby elected officials:  You may discuss strategy with a champion in Congress, or make a convincing case to a legislator who is undecided on a particular vote. You’ll work the “inside game” to complement our outside field operation, where most of our power is derived. Build powerful coalitions:  You’ll reach out to small businesses, farmers, public health officials, unions and others to demonstrate broad-based support for our policy goals. Generate traditional media and social media attention:  From organizing news conferences to writing opinion pieces, to maintaining a presence on Facebook and Twitter for your campaigns, you’ll work to shine a spotlight on our issues. Run citizen outreach campaigns:  During your two summers as a fellow, you’ll direct citizen outreach offices, where you’ll hire and manage a staff of 20 canvassers, raise money, build our membership and help win one of our key campaigns. Identify and cultivate donors:  You’ll reach out to foundations and major donors and ask them to fund our work to fight global warming, ban fracking and protect our most spectacular natural areas. Beyond your first two years After two years as an Environment America fellow, you’ll have learned the ropes, gained invaluable hands-on experience and made a real difference for the environment. You’ll have skills and experience that will set you apart from most other recent college graduates. And you’ll be ready to take on even more responsibility at Environment America, as a program director or a state director for one of our affiliates. Qualifications We’re seeking candidates committed to fighting for a green future. We look for smarts, leadership experience, top-notch written and verbal skills, and an eagerness to learn. We value organizing experience, including building campus groups.   Remember to say you found this opportunity at EnvironmentalCareer.com

Anchor QEA is seeking a full-time   Technical Editor/Project Assistant   in our   Amesbury, MA, Beverly, MA or Syracuse, NY   office. We are an environmental science and engineering consulting firm committed to providing our clients with exceptional quality and service. The role of Technical Editor/Project Assistant is a direct extension of this commitment and frequently involves editing and producing deliverables, coordinating document and project schedules, and providing critical support to marketing efforts. If you thrive in a collaborative environment and enjoy working with language, our Product Delivery team would love to hear from you. Position Overview We offer editing support to technical staff on a wide array of content, including environmental reports, letters and memoranda, marketing proposals, permitting documents, engineering specifications, and client presentations. While assisting in the development, organization, and finalization of deliverables, we edit for clarity, accuracy, tone, completeness, and consistency. We also add quality in document design, ensuring that our products adhere to formatting standards and brand guidelines. While supporting marketing efforts, we routinely review Requests for Proposals or Requests for Qualifications, develop draft outlines and assignment matrices based on those requests, compile applicable company text, and assist with developing win themes and completing all necessary requirements, which could require coordination with other departments and subconsultants. When working on project work and marketing efforts, we actively participate in the planning, tracking, editing and formatting, reviewing, producing, and coordinating delivery of time-sensitive materials. We are an integral part of internal and subconsultant coordination. We coordinate among project teams, which entails communicating details about work schedules and task responsibilities. We frequently produce print and electronic deliverables and oversee delivery, which can involve interacting with clients, mailing and courier services, and external print vendors. Our role includes project-related administrative support, such as file management, team correspondence, meeting facilitation, and workload planning. Desired Qualifications At least 3 years of proven experience leading marketing efforts in the A/E industry At least 5 years of professional editing experience (preferably in the architectural/engineering consulting industry) Bachelor’s degree Excellent time management skills, attention to detail, and the capacity to prioritize among multiple tasks with competing deadlines Ability to work well independently and on a team Strong written, verbal, and interpersonal communication skills Proficiency in Word, Excel, PowerPoint, and Adobe Acrobat (experience with InDesign, Photoshop, and SharePoint is a plus) Remember to say you found this opportunity at EnvironmentalCareer.com

The Wilderness Society (TWS) is a national non-profit organization whose mission is to protect wilderness and inspire Americans to care for our wild places.  We believe public lands belong to and should benefit all of us.  We strive to ensure our organization and work embodies the cultures and perspectives of people and communities across our nation, and connects and inspires people to care about the outdoors. Students looking to burnish their public relations, writing and journalism skills will find our Communications Department to be a fast-paced, high-energy place where they can learn about the environmental community and how The Wilderness Society works to protect the country’s most important public lands and natural resources.  Our interns roll up their sleeves to research critical environmental issues, craft press releases, author editorials and pitch both bloggers and traditional journalists.  The Wilderness Society offers communications interns hands-on opportunities to strategize with Policy and Government Affairs staff, influence public opinion and protect America’s wild places. Interns will be immersed in wilderness and energy policy from day one, and will be involved in: Internship Responsibilities Daily tracking and distribution of media clips for The Wilderness Society and associated collaborative campaigns. Assist in press release development and distribution, including drafting and editing press releases, op-eds, editorials, letters to the editor and related media memos. Refining and developing press lists for TWS campaigns; including tracking reporters and building database lists. Writing and editing content for The Wilderness Society’s website on policy and advocacy issues. Utilizing a web based content management system to upload media related content to wilderness.org, including final news releases and pre-approved blog posts. Using social media and online advocacy tools to reach members and supporters. Performing rapid response and general administrative duties in support of communications campaigns or team needs. Work on a semester-long project that will result in an end-of-semester product that can be used in student’s portfolio. Perform general administrative duties in support of assigned project work.   Minimum Requirements Excellent oral and written communication skills. Experience with writing and editing for publication. Demonstrated desire to learn about and work on public land issues. Working knowledge of Microsoft Office programs. Must be a team player and willing to work in a collaborative environment. Willingness to adapt and remain flexible as projects and priorities change. Self-motivated, passionate, and professional. Most of all – willingness to have fun while producing great work! TWS is an equal opportunity employer and actively works to ensure fair and equal treatment of its employees and constituents regardless of culture, socioeconomic status, race, marital or family situation, gender, age, ethnicity, religious beliefs, physical ability, veteran status or sexual orientation.   Remember to say you found this opportunity at EnvironmentalCareer.com

2 vacancies in the following locations: Irrigon, OR Burbank, WA The National Wildlife Refuge System helps to save many species from extinction and has protected a myriad of other wild species including fish, migratory birds, and many other plants and animals and the habitats that support them. Refuges are far more than havens for wild plants and animals. Visitors are welcome to most wildlife refuges, where they are encouraged to take part in one or more outdoor pursuits; wildlife observation, photography, hunting, fishing, interpretation and environmental education are priority activities. The Mid-Columbia River National Wildlife Refuge Complex includes eight separate refuges, of which McNary and Umatilla National Wildlife Refuges (NWR) are included.    McNary NWR extends along the east bank of the Columbia River in southeastern Washington, from the confluence of the Snake River to the mouth of the Walla Walla River, and downstream into Oregon. This refuge is located in rural Burbank, WA. The 15,000 acres of sloughs, ponds, streams and islands—riparian and wetland habitat—as well as upland shrub-steppe and cliff-talus habitat are important to migratory waterfowl, shorebirds and songbirds. McNary supports excellent populations of raptors, a host of mammal species, and as many reptiles and amphibians as can be found anywhere in the Columbia Basin. Umatilla NWR is a network of lands bordering the Oregon and Washington shore lines of the Columbia River. This refuge is located near rural Irrigon, OR. Comprised of five units—three in Washington and two in Oregon—the refuge's 23,555 acres offer a broad collection of habitats, and thus species. Natural and managed wetlands, mixed with native shrub-steppe, provide homes for an abundance of Columbia Basin species. This is a Visitor Services Technician position. The incumbent assists with operation of the refuge's visitor services and volunteer programs, providing the public with safe, accessible, and quality wildlife-dependent recreation opportunities. Annual Salary GS-04, Step 1 $29,356 - Step 10 $38,158 Employees new to the Federal Government are placed in Step 1. These are full-time temporary (not to exceed 6 months) positions located at Burbank, WA and Irrigon, OR. This position may be extended up to two years without further advertisement and is subject to termination at any time due to lack of funds, lack of work, or as the needs of the Service dictate. One or more positions may be filled from this vacancy announcement. Duties Assists with overseeing the work of volunteers in the visitor center or on small projects. Conducts radio dispatch to support operations, such as emergency assistance, law enforcement, and firefighting. Practices preventive enforcement of refuge laws and regulations. Explains regulations to visitors and provides information and advice on approved activities on the refuge's cultural and natural resources. Maintains supply of informative materials and other stocked items. Operates passenger and off-road vehicles as well as field equipment. Collects fees, sells permits plus safeguards and balances collect funds. Maintains records of accountable permits and stock items. Controls vehicular traffic. Closes Friday 7/7/2017 Please   let us know   when you land a job listed at  EnvironmentalCareer.com