7 Admin Assistant/Environmental Support jobs

Summary This position is located in Office of Enforcement and Compliance Assurance (OECA), Office of Site Remediation Enforcement (OSRE), Policy and Program Evaluation Division (PPED), Program Evaluation and Coordination Branch (PECB).  For more information on this office, visit their website:  OECA Webpage   If selected, you must work at the location stated in this announcement. Learn more about this agency Responsibilities You will: Assist senior specialist in conducting program analysis functions. Research legal and regulatory material to obtain factual information and/or interpretation for use by the supervisor or co-workers. Collect data from reference sources in office and incorporates it into typed/computer-generated material. Provide information and assistance on procedural requirements and formats for filing various data and material. Assemble materials for staff associated with briefings, conferences, and meetings. Use several types of office automation tools, such as word processing, graphics, spreadsheets, and database management skills to compile and manipulate information into various formats. Remember to say you found this opportunity at EnvironmentalCareer.com

General position overview: The Center seeks a detail-oriented, motivated and highly effective communicator to join our development team as Grant Writer. Under direction of the Chief Development Officer — and in conjunction with other members of the team, including the Major Gifts Officer and another Grant Writer — the Grant Writer will aid our efforts to increase foundation funding revenues. Preference will be given to applicants located in Tucson, Arizona, but consideration will also be given to strong candidates willing to work in other locations where the Center has an established office. Main Duties: Seek dedicated funding for the Center’s programs from private foundations and other sources by researching and devising approaches, including calls and visits to prospective funders. Work with program staff to draft persuasive grant proposals, letters of inquiry and reports and ensure timely submission to funders; manage grants-related administrative tasks, recordkeeping and correspondence; maintain current data on and keep abreast of the Center’s work as   background   information for proposals and reports; Research funding opportunities Maintain a   tracking   system to monitor the status of grant proposals and reports, including submissions, responses, renewals and reporting requirements Essential qualifications and skills desired: Experience writing grant proposals, reports, donor correspondence and/or marketing materials in a nonprofit environment, particularly within the environmental conservation funder community. Excellent writing, editing and proofreading skills. Strong organizational and time-management skills with exceptional attention to detail and accuracy. A professional and resourceful style with the ability to work independently and as a team player, to take initiative and to manage multiple tasks and projects at a time. The ability to quickly comprehend, analyze and synthesize information. The ability to communicate well and in a professional manner with a variety of co-workers and foundation personnel. Proficiency in   Microsoft Word , Excel and Access. A demonstrated interest in and knowledge of environmental conservation issues. A bachelor’s degree. Benefits Package: Salary is commensurate with experience. Paid generous medical, dental and vision plan; Paid short-term and long-term disability; 403(b) plan with opportunity for match; Generous time-off policies; Relaxed work atmosphere and dress code. Remember to say you found this opportunity at EnvironmentalCareer.com

Associate, Foundations, Development  Organization  Ceres is a sustainability nonprofit organization leading the most influential investors and companies to build leadership and drive solutions throughout the economy. Through our powerful networks and advocacy, we tackle the world’s biggest sustainability challenges, including climate change, water scarcity and pollution, and human rights abuses. For more information about Ceres, please visit our website ( www.ceres.org ).  Position Description  The Associate position on Ceres’ Foundation Team is a strong fit for a highly motivated candidate interested in working in a mission-driven, dynamic and fast-moving organization that has been recognized as one of the most effective environmental NGOs in the world. The position has significant growth potential with opportunities for increasing responsibility over time. The ideal candidate will have excellent analytical, writing, editing, and verbal communication skills, be a fast learner, and able to manage challenging and competing deadlines. The Associate will be an integral part of a six-person team that manages a large portfolio of foundation funders and prospective funders. The Associate will report to the Senior Manager of Foundation Development. Specific duties include, but are not limited to the following. Provide support to senior members of the Foundation Team including: Assist Foundation Team members and program staff in preparing and submitting letters of inquiry and proposals across select program areas; Research potential foundation funders and evaluate fit with Ceres’ programs. Support communication of breaking news, key successes, and timely invitations to events to advance foundation relationships: Schedule internal meetings with program staff and external meetings with foundations; Participate in internal and external meetings to capture key points and next steps through writing and distributing notes. Support project management and writing activities to ensure timely creation of foundation reports that clearly articulate the activities, outcomes and impact of select Ceres’ programs (Climate & Energy Policy, others TBD) achieved with the foundation grant award: Work closely with senior foundation staff and staff of select programs to track, assess and document progress towards programmatic goals; Process grant agreements and draft thank you letters, and update Salesforce with reporting deadlines; Track, manage and meet foundation reporting deadlines to assure compliance with funder reporting requirements; Provide program and finance team staff with appropriate advance notice of proposal and reporting deadlines and follow up to ensure requested materials are produced in a timely manner; Coordinate implementation of email blasts to funders with direction from senior members of the Foundation Team, using Salesforce. Manage the Foundation Team’s contact records in Salesforce database, running reports and analyzing results (e.g., for foundation email blasts and foundation RSVPs to events). Work with colleagues on Foundation and Communications teams to capture “best press” and other evidence of Ceres’ impact. Coordinate support for Ceres’ senior directors and executive’s development efforts, including: Track travel schedules of senior directors and executives to identify opportunities for donor visits; Join calls with Ceres senior program and executive staff to take notes and assist with timely follow up; and Coordinate preparation of briefing materials for meetings with foundation funders and prospects. Participate in the creation of the Foundation Team’s annual workplan, critical to Ceres’ growth. Assist with planning and logistics for the Ceres annual conference program and other events. Oversee special projects as assigned by the Senior Manager, Foundation Development.  Requirements Strong writing and editing skills with demonstrated interest and aptitude in persuasive writing; Two to three years of work experience, in an office setting. One or more years of experience in a relevant field such as foundation fundraising/development desired; Excellent organizational abilities; demonstrated capacity to handle and prioritize multiple tasks, set priorities, meet deadlines, take precise notes, and work well in a fast-paced environment; Knowledge of standard development practices and techniques, proposal writing, and prospect research. Experience in writing grant proposals is a strong plus; Ability to work well both independently and collaboratively; Passion for climate change, environmental and/or sustainability issues. Demonstrated interest in environmental and sustainability issues, a plus. Comfortable working with different personalities and people. Proficient using database systems, word-processing, spreadsheet, presentation, and e-mail computer applications (Salesforce, Google Suite, and MS Office Suite).  How to Apply   We encourage all applicants to review our website to familiarize themselves with Ceres before applying:   www.ceres.org .  Applicants should submit a resume and cover letter.  Please apply through the Ceres website,   https://www.ceres.org/about-us/career-opportunities .  Ceres is an Equal Opportunity Employer and will not discriminate against any individual based on race, color, sex, national origin, age, religion, marital status, sexual orientation, gender identity, gender expression, military or veteran status, disability, or any factors prohibited by applicable law.

Description          Keeping Washington Clean and Evergreen The  Department of Ecology  has an exciting opportunity for an administrative professional looking to be a part of our  Hazardous Waste and Toxics Reduction Program  in our Eastern Regional Office (ERO) in Spokane, WA. This  Administrative Assistant  is the principal assistant to the Hazardous Waste and Toxics Reduction (HWTR) Eastern Region Section Manager.  We are looking for applicants who want to use their strong communication and problem-solving skills to support the program. We are looking for someone who wants to be part of a dynamic team, is motivated and energized by a fast-paced and creative work environment, enjoys diversity, and is a self-starter who is willing to jump in where gaps need to be filled. As an agency, we invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.  To learn more about The Department of Ecology, please visit our website at  www.ecology.wa.gov  and follow, like or visit us on  LinkedIn ,  Twitter ,  Facebook ,  Instagram  or our  blog .   Local efforts... Diverse people... Statewide impacts Duties Ecology's mission  is to protect, preserve and enhance Washington's environment, and promote the wise management of our air, land and water for the benefit of current and future generations. The  HWTR Program  enforces many of Washington's toxics laws, including the Dangerous Waste regulations that most businesses, both large and small, need to comply with. We also offer technical assistance to businesses to reduce or eliminate their use of hazardous chemicals, work to identify safer chemical alternatives, support the development of green chemistry, and test consumer products for toxic chemicals.  The program's mission  is to foster sustainability, prevent pollution and promote safe waste management. This  Administrative Assistant  contributes to accomplishment of our mission by providing critical support services to a team of 10 professional staff and providing high-level administrative oversight of complex and sensitive data management, and records management for a region encompassing 13 counties. This position also has statewide administrative and communication duties related to fiscal and data management related to the Local Source Control Partnership and compliance. This position: Serves as primary assistant to the section manager. This includes delegated responsibility such as coordinating section staff activities, managing the section manager's calendar and coordinating with staff on scheduling issues. Independently initiates administrative activities such as meeting organization and process improvements without specific direction. Serves as a liaison between the section manager and other staff relaying assignments and requesting status information. Develops regional budget estimates and monitors budget status and expenditures. Screens calls and visitors, makes travel arrangements, schedules meetings, transcribes minutes, establishes office procedures, and coordinates office operations per agency policy and standards. Serves as the primary administrative assistant to the statewide Local Source Control (LSC) Partnership program. These responsibilities are primarily fiscal and data management in nature, and include: Coordinating, reviewing, recommending approval of, and entering invoices received from the 21 partner local agencies on a quarterly basis. Assisting in contract management and training activities for the LSC Partnership. Reviewing contracts, intergovernmental agreements, purchasing services, printing and invoicing, and monitoring the 4.5 million dollar budget and preparing budget reports. Provides administrative and organizational support to several statewide professional teams. Helps in the development of outreach materials by serving as a Plain Talk and accessibility editor. Assists the statewide training lead tracking staff training and inspector credentials. Maintains and develops SharePoint sites This recruitment will remain open until filled. The initial screening will be July 22, 2019. In order to be considered for the initial screening, please submit an application on or before July 21, 2019. The agency reserves the right to make an appointment any time after the initial screening date . Qualifications Required Qualifications: High school graduation or equivalent   AND   three years of progressively responsible experience in office/ clerical, secretarial, bookkeeping, accounting, or general administrative work.   Additional education will substitute year-for-year for experience.   AND Knowledge of basic administrative procedures, office practices and correspondence preparation. Experience learning and following administrative policies, procedures, and practices. Proficient in the use of computers and software, including: Outlook email and calendar, Microsoft Word, Excel and SharePoint to organize work and create, format, and edit a variety of documents. Desired Qualifications:   Experience working with databases. Experience in tracking multiple activities, including the ability to prioritize and perform multiple tasks in the same timeframe, handle interruptions appropriately, and return to incomplete tasks. Experience composing routine correspondence. Experience coordinating logistics for meetings and taking meeting notes. Experience in records management and records retention schedules for both hard copy and electronic files. Experience in maintaining confidentiality in multiple forms of communication . Ability to maintain a high degree of accuracy and pay attention to detail in all work. Remember to say you found this opportunity at EnvironmentalCareer.com

Earthjustice is the premier nonprofit environmental law organization.  We take on the biggest, most precedent-setting cases across the country.  We wield the power of law and the strength of partnership to protect people’s health; to preserve magnificent places and wildlife; to advance clean energy; and to combat climate change.  We partner with thousands of groups, supporters, individuals and communities to engage the critical environmental issues of our time, and bring about positive change. We are here   because the earth needs a good lawyer. Founded in 1971, Earthjustice has a distinguished track record of achieving significant, lasting environmental protections.  We achieve this by hiring people who share a passion for justice and a healthy environment.  Our headquarters are in San Francisco with offices in Anchorage, Juneau, Los Angeles, Tallahassee, Miami, Honolulu, New York, Philadelphia, Denver, Seattle, Bozeman, Chicago, and Washington, DC. The Program Associate works under the supervision of the Vice President of Litigation for Climate & Energy. This position requires a self‐starter who is able to work both collaboratively and independently and possesses strong interpersonal skills. The position requires excellent research, writing, and analytical skills, diplomacy and discretion, and the ability to adapt and think creatively. The Program Associate must be able to manage multiple projects simultaneously, meet deadlines, and be highly detail‐oriented.  This position performs a variety of program and administrative tasks in support of the Climate & Energy litigation docket and advocacy campaigns.  These tasks include but are not limited to: project management in a complex organization, research and analysis, writing and copy-editing, developing slide presentations, planning and facilitating meetings, assisting with communications, and executing a variety of tasks including scheduling, project coordination and other tasks as assigned. The position requires frequent interaction with staff members across the organization and external clients or partners from a variety of geographic areas and backgrounds.  Some travel may be required. Responsibilities Program Support (85%) Support the Vice President of Litigation, Climate & Energy, in developing and monitoring projects underway as part of the Climate & Energy program. Keep Vice President on top of deadlines, often “managing up.” Convene and coordinate teams and workgroups from various departments, programs and regional offices, and create and maintain platforms for collaboration. Research potential areas for engagement and the latest developments in the Climate & Energy space. Research and prepare written program materials, including reports, papers, strategy memos, and other documents, as requested. Assist in public presentations, draft power point presentations and talking points. Assist in drafting strategic implementation and project plans, and track project deliverables. Brainstorm, research, and draft external-facing communications on behalf of the Vice President of Litigation, Climate & Energy, and other relevant staff as needed. Assist other departments in internal and external communications related to Earthjustice’s climate & energy work. Attend events to help share information on the work of the Climate & Energy program, as requested. Administer and participate in various cloud-based platforms for internal and external collaboration (such as Basecamp, Trello, etc.). Run an internal program newsletter. Administrative (15%) Facilitate project meetings, status updates, and debriefings; manage meeting notes and related documentation to be stored electronically and on the intranet. Assist in retreat and other meeting planning Other duties, as assigned. Qualifications College degree; master’s degree a plus. At least two years of experience in a related position. Certification or experience in project management a plus. Self-starter and initiative. Outstanding organizational skills. Excellent verbal and written communication skills. Focus on attention to detail, including the management of complex information. Excellent ability to research and understand factual, scientific, technical, economic, historical, and policy aspects of issues and synthesize this knowledge in a coherent and non-technical fashion. Excellent interpersonal skills. Commitment to environmental, energy and social justice issues; relevant experience a plus. Ability to maintain confidences and confidential information. Comfort with Microsoft Office Suite and standard business technology. Flexibility to work in a team and independently with little supervision, asking questions as appropriate. Ability to handle a diverse workload and multi-task as needed. Demonstrates an awareness and sensitivity to the needs and concerns of individuals from diverse cultures, backgrounds and orientations. Contributes to the creation of a diverse, equitable and inclusive work culture that encourages and celebrates differences.  Ability to manage up. Ability to master and implement new technologies for the organization, e.g., setting up new platforms such as Basecamp. Salary is based on experience.   Salary range for Washington, DC location: $61,200 - $68,000  We offer a mission and employee-focused work environment and a competitive compensation package including excellent benefits.  Earthjustice is an equal opportunity employer and highly values diversity. TO APPLY: Interested candidates should submit the following online via the Jobvite system: Resume Cover Letter Writing Sample Please, no phone calls, hard copies, or drop-ins. If you're having technical difficulties submitting your application, reach out to   jobs@earthjustice.org   Earthjustice is driven by a passion for justice, partnership, and excellence. Our core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and to maintain an inclusive environment where all staff are valued and respected. As an equal opportunity employer, we are committed to employment practices that ensure that employees and applicants for employment are provided with equal opportunities without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic information, or any other factor that is not related to the position. For positions located within the City and County of San Francisco:  Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment-qualified applicants with arrest and conviction records. For positions located within the City of Los Angeles:  We will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.