Office Administrative Assistant

KPCA is seeking a highly organized and proactive Office Administrative Assistant to join our team. This role is essential in maintaining smooth day-to-day operations and supporting various departments to ensure efficiency and productivity.

If you thrive in a dynamic environment and enjoy multitasking with attention to detail, this opportunity will allow you to contribute meaningfully to our company’s success while developing your administrative skills.

Key Objectives

• Provide comprehensive administrative support to ensure office efficiency.
• Coordinate communication and assist with scheduling to support team productivity.
• Maintain organized records and manage office supplies to facilitate smooth operations.

Responsibilities

• Manage incoming calls, emails, and correspondence, directing them appropriately.
• Schedule meetings, appointments, and coordinate calendars for team members.
• Prepare, proofread, and distribute documents, reports, and presentations.
• Maintain filing systems, both electronic and physical, ensuring accuracy and confidentiality.
• Order and manage office supplies, tracking inventory and vendor relationships.
• Assist with onboarding new employees and coordinate office events or meetings.
• Support other departments with administrative tasks as needed.
• Ensure compliance with company policies and assist with basic bookkeeping tasks.

Qualifications

• High school diploma or equivalent; Associate’s degree or higher preferred.
• Proven experience in office administration or related roles.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent verbal and written communication skills.
• Exceptional organizational and multitasking abilities.
• Attention to detail with a commitment to accuracy.
• Ability to work independently and collaboratively within a team.
• Familiarity with office equipment and basic IT troubleshooting is a plus.

Benefits

• Competitive salary with opportunities for growth and development.
• Comprehensive health, dental, and vision insurance plans.
• Retirement savings plan with company matching.
• Generous paid time off and holiday schedule.
• Supportive and inclusive work environment.
• Access to professional development and training resources.