Office Administrative Assistant

KPCA is seeking a detail-oriented and proactive Office Administrative Assistant to join our team. This pivotal role supports the smooth operation of our office by managing daily administrative tasks and fostering an organized, efficient work environment.

If you thrive in a fast-paced setting and enjoy being the backbone of office operations, this position offers an exciting opportunity to contribute to KPCA’s success while developing valuable skills.

Key Objectives

• Provide comprehensive administrative support to ensure efficient office functioning.
• Coordinate communication and schedules across departments to promote seamless collaboration.
• Maintain organized records and handle routine office tasks with professionalism and accuracy.

Responsibilities

• Manage incoming calls, emails, and correspondence, directing them appropriately.
• Coordinate meetings, appointments, and travel arrangements for staff members.
• Maintain and update office filing systems, both electronic and physical.
• Order and manage office supplies, ensuring inventory is well-stocked and cost-effective.
• Assist with preparing reports, presentations, and documents as needed.
• Support onboarding processes and assist with employee record management.
• Collaborate with vendors and service providers to ensure office equipment and facilities are maintained.
• Perform other administrative duties to support team members and overall office productivity.

Qualifications

• High school diploma or equivalent required; associate’s degree or higher preferred.
• Proven experience in an administrative or office support role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and multitasking skills with keen attention to detail.
• Effective verbal and written communication abilities.
• Ability to work independently and collaboratively within a team environment.
• Discretion and confidentiality in handling sensitive information.

Benefits

• Competitive salary and performance-based incentives.
• Comprehensive health, dental, and vision insurance plans.
• Paid time off and holidays to support work-life balance.
• Opportunities for professional growth and development.
• Supportive and inclusive workplace culture.