Administrative Assistant

KPCA is seeking a highly organized and proactive Administrative Assistant to join our team. This role is essential in ensuring smooth daily operations and providing comprehensive support to various departments. If you thrive in a dynamic environment and enjoy multitasking with attention to detail, this position offers an exciting opportunity to contribute to KPCA’s continued success.

Key Objectives

• Provide efficient administrative and clerical support to enhance team productivity.
• Coordinate communication and scheduling to streamline office operations.
• Maintain accurate records and assist with various organizational tasks.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for team members.
• Handle incoming calls, emails, and correspondence professionally and promptly.
• Prepare, proofread, and distribute documents, reports, and presentations.
• Maintain office supplies inventory and coordinate procurement as needed.
• Assist with travel arrangements and expense reporting.
• Support event planning and coordination for internal and external meetings.
• Organize and maintain electronic and physical filing systems.
• Collaborate with other departments to facilitate smooth communication and workflow.
• Perform general office duties such as data entry, copying, and faxing.

Qualifications

• High school diploma or equivalent; Associate’s degree or higher preferred.
• Proven experience as an administrative assistant or in a similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Effective verbal and written communication abilities.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Detail-oriented with a problem-solving mindset.
• Ability to work independently and collaboratively within a team.

Benefits

• Competitive salary and comprehensive benefits package.
• Opportunities for professional development and career growth.
• Supportive and inclusive work environment.
• Work-life balance with flexible scheduling options.
• Access to wellness programs and employee resources.