Office Administrative Assistant

About the Role

KPCA is seeking a detail-oriented and proactive Office Administrative Assistant to join our team. This role is vital in ensuring the smooth day-to-day operations of our office, supporting multiple departments, and fostering an organized and efficient work environment. If you thrive in a fast-paced setting and enjoy being the backbone of office coordination, this opportunity is for you.

Key Objectives

• Provide comprehensive administrative support to enhance office productivity.
• Coordinate communication and logistics across departments.
• Maintain organized records and manage office supplies effectively.
• Serve as a reliable point of contact for internal teams and external partners.

Responsibilities

• Manage daily office operations including scheduling, correspondence, and filing.
• Assist in preparing reports, presentations, and documentation as needed.
• Coordinate meetings, appointments, and travel arrangements.
• Maintain inventory of office supplies and reorder when necessary.
• Greet visitors and handle incoming calls professionally.
• Support HR and finance teams with basic administrative tasks.
• Ensure office equipment is maintained and troubleshoot minor issues.
• Assist with onboarding new employees and maintaining personnel records.
• Uphold confidentiality and handle sensitive information with discretion.

Qualifications

• High school diploma or equivalent; associate degree or higher preferred.
• Proven experience in an administrative or office support role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and multitasking skills.
• Effective verbal and written communication abilities.
• Ability to work independently and collaboratively within a team.
• Attention to detail and problem-solving mindset.
• Familiarity with office equipment and basic troubleshooting.

Benefits

• Competitive salary with performance-based incentives.
• Comprehensive health, dental, and vision insurance plans.
• Paid time off and holidays.
• Opportunities for professional development and growth.
• Supportive and inclusive workplace culture.
• Access to wellness programs and employee assistance resources.