2 admin assistant environmental support jobs found

California, is seeking a   Receptionist / Admin Assistant   who desires to be part of a talented team bidding high profile projects across Southern California. What You’ll Do: Providing administrative office support as needed may include assistance with Estimating, Project Management, Payroll Department, HR or General Office duties Scan, sort and/or route invoices for approvals Enter Invoices in Accounting Software ( Foundation Software ) Verifying the accuracy of Invoices by cross-referencing Shipper Tickets and Purchase Orders Gather proper releases, certified payrolls, etc. from Subcontractors Gather proper releases from all other Vendors Verify Pre-lims on file for each vendor Review and rectify statements and job material tickets Preparing all Invoices for timely payment Negotiate Invoices and Credits as necessary Verify vendor statements reconciliation Locate and retrieve invoice backups, maintain return receipts, file payments, and route as...

About the Role KPCA is seeking a highly organized and proactive Office Administration Assistant to join our team remotely. This role is essential in ensuring smooth daily operations by providing comprehensive administrative support. If you thrive in a dynamic environment and enjoy multitasking with a keen eye for detail, this position offers an exciting opportunity to contribute to our company’s success from the comfort of your home. Key Objectives As an Office Administration Assistant at KPCA, you will play a vital role in supporting our administrative functions, streamlining communication, and maintaining efficient office workflows. Your efforts will help create an organized and productive environment that empowers the entire team. Responsibilities Manage and respond to emails, phone calls, and other correspondence promptly and professionally. Coordinate schedules, meetings, and appointments for various departments. Maintain and organize digital files,...