Events Coordinator
- The Watershed Institute
- 31 Titus Mill Road, Pennington, NJ 08534, USA
- Jan 15, 2026
Job Description
About The Watershed Institute:
The Watershed Institute is dedicated to keeping New Jersey’s water clean, safe, and healthy. Through a combination of conservation, advocacy, science, and education, we work to protect and restore our environment and inspire the next generation of environmental stewards.
Position Summary:
The Events Coordinator oversees all Watershed Signature events as well as rental events as needed.
Key Responsibilities:
- Manage all aspects of event planning from conception to post event;
- Work collaboratively with departments to produce small and large-scale events including galas and other fundraising events, community events, conferences, and gatherings;
- Serve as point person for all rental inquiries including meeting with clients, promoting the venue, and working with vendors;
- On-site management of rental events that reoccur every year. There are currently 10 scheduled for 2026;
- Coordinate and collaborate with Watershed departments to establish needs for events and serve as liaison among departments throughout the planning process;
- Manage needed volunteers for high-end special events;
- Plan and facilitate logistics for all events, including contract negotiations, venue preparation, catering, entertainment, equipment, décor;
- Oversee guest experiences from conception through post-event, managing on-site preparations, production, and event breakdown, ensuring consistent, high-level service throughout all phases;
- Nurture and build relationships with vendors to craft and implement creative and logistical aspects of all events;
- Troubleshoot and manage any challenges and opportunities that arise before, during and after an event. Ensure all post event facilities are completed;
- And other duties as assigned.
Qualifications:
- Proven success as an event planner or coordinator
- Strong interpersonal and communication skills
- Experience in maintaining and building enriching vendor relationships
- Excellent organizational skills, including multitasking, time management, and meticulous attention to detail
- Ability to work, adjust, and make swift decisions under pressure
- Flexibility to work nights, and holidays
- Ability to collaborate with diverse needs, personalities, and work styles with optimism and a solution discovery mindset
- Be comfortable with technology and be able to manage and use different software platforms for events.
Compensation & Benefits:
Salary range: $24–26 per hour, commensurate with experience.
A collaborative and mission-driven work environment
How to Apply:
Submit a cover letter, resume, and contact information for three professional references to jobs@thewatershed.org. Please include “Events Coordinator” in the subject line.
The Watershed Institute is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Level
Sector
Salary
