Receptionist / Admin Assistant

California, is seeking a Receptionist / Admin Assistant who desires to be part of a talented team bidding high profile projects across Southern California.

What You’ll Do:

• Providing administrative office support as needed may include assistance with Estimating, Project Management, Payroll Department, HR or General Office duties
• Scan, sort and/or route invoices for approvals
• Enter Invoices in Accounting Software ( Foundation Software )
• Verifying the accuracy of Invoices by cross-referencing Shipper Tickets and Purchase Orders
• Gather proper releases, certified payrolls, etc. from Subcontractors
• Gather proper releases from all other Vendors
• Verify Pre-lims on file for each vendor
• Review and rectify statements and job material tickets
• Preparing all Invoices for timely payment
• Negotiate Invoices and Credits as necessary
• Verify vendor statements reconciliation
• Locate and retrieve invoice backups, maintain return receipts, file payments, and route as needed
• Filing various documents
• Diligently work in a deadline-intensive work environment and possess organizational and multi-tasking skills as needed
• Data Entry on Credit Card Transactions

We’re Looking For:

• Functions effectively as part of a team
• Computer proficiency and the ability to adapt to new innovations and processes
• Strong written, communication, and problem-solving skills
• Excellent time management and organizational skills
• Good math/accounting skills
• Strong Typing Skills
• General understanding of the industry
• Ability to maintain discretion and confidentiality at all times
• Ready and willing to learn new skills to enhance their career growth
• Ability to work under pressure and be versatile throughout the company
• Uphold etiquette and professionalism with vendors, employees and the management team
• Bring new ideas to help streamline processes
• Honest and Reliable
• Passive aggressive attitude
• Neat and orderly
• Ability to work independently and take initiative
• Fit in our company culture
• Excellent attitude
• Must have reliable transportation
• Willingness to work overtime if necessary