Washington State Department of Ecology

The mission of the Washington State Department of Ecology is to protect, preserve and enhance Washington’s environment, and promote the sustainable management of the state’s air, land and water for the benefit of current and future generations.   This means protecting both humans and the environment from pollution; restoring and preserving important ecosystems that sustain life; and finding ways to meet human needs without destroying environmental resources and functions. Fundamental to achieving these results lies in our everyday interaction with citizens, stakeholders, and the public we regulate. We treat our customers as partners and collaborators: provide respectful and prompt service; explore creative solutions for the best results; and act with integrity. Also critical is maintaining effective infrastructures and a workforce that is committed, productive and successful. We invest in our employees to create and sustain a working environment that encourages creative leadership, teamwork, professionalism and accountability.   The citizens of Washington trust that the Department of Ecology supports and assists them in promoting the sustainable environmental and economic well being of the state. That trust, coupled with our effectiveness, helps Ecology to continue to receive the support it needs to advance our environmental mission.   To learn more about our Agency, please visit our website at - www.ecy.wa.gov      

Washington State Department of Ecology Spokane, WA, USA
Jul 15, 2019
Full time
Description          Keeping Washington Clean and Evergreen The  Department of Ecology  has an exciting opportunity for an administrative professional looking to be a part of our  Hazardous Waste and Toxics Reduction Program  in our Eastern Regional Office (ERO) in Spokane, WA. This  Administrative Assistant  is the principal assistant to the Hazardous Waste and Toxics Reduction (HWTR) Eastern Region Section Manager.  We are looking for applicants who want to use their strong communication and problem-solving skills to support the program. We are looking for someone who wants to be part of a dynamic team, is motivated and energized by a fast-paced and creative work environment, enjoys diversity, and is a self-starter who is willing to jump in where gaps need to be filled. As an agency, we invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.  To learn more about The Department of Ecology, please visit our website at  www.ecology.wa.gov  and follow, like or visit us on  LinkedIn ,  Twitter ,  Facebook ,  Instagram  or our  blog .   Local efforts... Diverse people... Statewide impacts Duties Ecology's mission  is to protect, preserve and enhance Washington's environment, and promote the wise management of our air, land and water for the benefit of current and future generations. The  HWTR Program  enforces many of Washington's toxics laws, including the Dangerous Waste regulations that most businesses, both large and small, need to comply with. We also offer technical assistance to businesses to reduce or eliminate their use of hazardous chemicals, work to identify safer chemical alternatives, support the development of green chemistry, and test consumer products for toxic chemicals.  The program's mission  is to foster sustainability, prevent pollution and promote safe waste management. This  Administrative Assistant  contributes to accomplishment of our mission by providing critical support services to a team of 10 professional staff and providing high-level administrative oversight of complex and sensitive data management, and records management for a region encompassing 13 counties. This position also has statewide administrative and communication duties related to fiscal and data management related to the Local Source Control Partnership and compliance. This position: Serves as primary assistant to the section manager. This includes delegated responsibility such as coordinating section staff activities, managing the section manager's calendar and coordinating with staff on scheduling issues. Independently initiates administrative activities such as meeting organization and process improvements without specific direction. Serves as a liaison between the section manager and other staff relaying assignments and requesting status information. Develops regional budget estimates and monitors budget status and expenditures. Screens calls and visitors, makes travel arrangements, schedules meetings, transcribes minutes, establishes office procedures, and coordinates office operations per agency policy and standards. Serves as the primary administrative assistant to the statewide Local Source Control (LSC) Partnership program. These responsibilities are primarily fiscal and data management in nature, and include: Coordinating, reviewing, recommending approval of, and entering invoices received from the 21 partner local agencies on a quarterly basis. Assisting in contract management and training activities for the LSC Partnership. Reviewing contracts, intergovernmental agreements, purchasing services, printing and invoicing, and monitoring the 4.5 million dollar budget and preparing budget reports. Provides administrative and organizational support to several statewide professional teams. Helps in the development of outreach materials by serving as a Plain Talk and accessibility editor. Assists the statewide training lead tracking staff training and inspector credentials. Maintains and develops SharePoint sites This recruitment will remain open until filled. The initial screening will be July 22, 2019. In order to be considered for the initial screening, please submit an application on or before July 21, 2019. The agency reserves the right to make an appointment any time after the initial screening date . Qualifications Required Qualifications: High school graduation or equivalent   AND   three years of progressively responsible experience in office/ clerical, secretarial, bookkeeping, accounting, or general administrative work.   Additional education will substitute year-for-year for experience.   AND Knowledge of basic administrative procedures, office practices and correspondence preparation. Experience learning and following administrative policies, procedures, and practices. Proficient in the use of computers and software, including: Outlook email and calendar, Microsoft Word, Excel and SharePoint to organize work and create, format, and edit a variety of documents. Desired Qualifications:   Experience working with databases. Experience in tracking multiple activities, including the ability to prioritize and perform multiple tasks in the same timeframe, handle interruptions appropriately, and return to incomplete tasks. Experience composing routine correspondence. Experience coordinating logistics for meetings and taking meeting notes. Experience in records management and records retention schedules for both hard copy and electronic files. Experience in maintaining confidentiality in multiple forms of communication . Ability to maintain a high degree of accuracy and pay attention to detail in all work. Remember to say you found this opportunity at EnvironmentalCareer.com