San Leandro CA San Leandro, CA, USA
Jun 06, 2019Full time
The Position Position Definition: The Administrative Analyst II assigned to Sustainability is responsible for managing, coordinating, facilitating, and advising the development, implementation, and improvement of local government policies, programs, and initiatives that promote local environmental, energy, economic, and social sustainability. This position is focused on implementation of the City's climate mitigation and resilience programs, including: Overseeing the update to the Climate Action Plan (CAP) to achieve climate mitigation goals for 2030 and 2050 as well as a Climate Adaption framework; Reporting the City's Greenhouse Gas (GHG) Inventory and climate initiatives via the Carbon Disclosure Project to the Global Covenant of Mayors; Managing the City's participation in local and regional collaborations including East Bay Community Energy, the StopWaste Energy Council, East Bay Energy Watch (EBEW), the Bay Area Climate Adaptation Network (BayCAN); and Engaging with the City Council, commissions and the public on climate initiatives. In addition to the specific projects listed above, the City seeks someone with a broad general background in City government, with strong analytical and project management skills. This position requires an energetic self-starter with excellent communication and diplomacy skills. This position reports to the Public Works Director but also works closely with the Mayor and City Manager's Office. Ideal Candidate: The ideal candidate is a critical thinker who possesses excellent collaboration, organizational, public outreach, presentation, strong analytical, and project management skills. S/he has experience drafting policies or developing programs that implement the sustainability component of a Climate Action and Adaption Plan and demonstrates the ability to handle multiple projects involving a variety of stakeholders. The successful candidate must be able to work independently and be self-motivated to meet deadlines, work in teams and interact effectively with the community and City staff alike. The best-qualified candidates will also have exemplary verbal, written, and presentation skills for internal and external audiences along with significant knowledge of local sustainability issues. Supervision Exercised and Received : Exercises general supervision over assigned professional, technical and administrative staff. Receives general direction from a department head or manager. Duties and Responsibilities Essential Functions : The essential functions of the classification may include, but are not limited to, the functions below and are subject to changes in operational necessity. Plans, organizes, directs and coordinates sustainability activities among departments, external agencies, and community organizations; reviews work both in progress and upon completion to ensure compliance with City and department policy, standards and directions; Serves as a technical resource on sustainability initiatives; Provides highly responsible administrative staff assistance including conducting specific and comprehensive analysis of green initiatives, sustainability opportunities, and Climate Action and Adaptation Plans involving organization, procedures, finance and services; prepares and makes presentations to City Council; Keeps the City current on Federal, State, and local legislation affecting sustainability programs and projects, and analyzes implications of new regulations and requirements; Evaluates proposed sustainability measures to prioritize investment through life cycle costing, cost/benefit analyses or other matrices prior to implementation; Develops and implements mechanisms to track progress in achieving environmentally sustainable goals and policies; Acts as City representative on sustainability topics to private organizations and governmental agencies; Conducts organization, administrative, fiscal, and personnel studies; conducts surveys and collects information on operational and administrative problems; evaluates environmental programs and initiates studies and analyses; formulates, documents and presents findings and accompanying documentation; Conducts first-level staff training as appropriate, ensures compliance with safety regulations included in the Injury and Illness Prevention Program; corrects and reports safety concerns to supervisor, departmental safety coordinator or his/her designated safety resource professional; Performs required duties under the City's disaster response plan; Prepares and administers program budgets; evaluates staffing arrangements, staffing levels, and work assignments and makes recommendations; prepares work schedules and assigns personnel; submits hiring recommendations for approval; may act as a system administrator for program automation systems; Follows all safety rules and protocols; takes appropriate action as required to identify and correct safety hazards and report safety concerns to his/her supervisor; Reviews and monitors public complaint process as directed by City Manager's Office and City Council; enters data into relevant databases; resolves problems and complaints regarding program activities; Establishes and updates office procedures, forms and manuals as necessary; Works with stakeholders to develop and implement programs related to volunteerism and the Climate Action Plan; supports initiatives related to neighborhood enhancement, beautification, and sustainability; plans and publicizes City sustainability activities, opportunities, and recognition events; Organizes and participates in events; makes public presentations regarding sustainability opportunities, programs, and initiatives in collaboration with other public agencies, the business community or general public; coordinates contract arrangements between the City and other entities; prepares grant proposals and represents the City in its request for grant funds; ensures that Federally-funded projects adhere to Federal guidelines; Coordinates with City departments and promotes the implementation of energy and water efficiency measures in City facilities; Maintains the Sustainability Office website, GoGreenSL energy challenge, and the Resilient San Leandro webpage; Supervises staff, assigns work, trains and provides work direction to support staff; reviews work completed to ensure that qualitative and quantitative standards are met; and Responds to requests, comments, inquiries and surveys from public and other agencies. Non-essential Functions : Performs other related duties as assigned. Qualifications Minimum Qualifications Knowledge of : Principles and practices of operational and organizational analysis; Organizations, functions, policies, and administrative procedures of local government; Research techniques, statistical methods, and report writing; Principles, practices and techniques of assigned programmatic area of responsibility; Applicable federal, state, and local laws and regulations; Principles of community and public relations; Budgetary systems and procedures; Statistics and quantitative analytic techniques; Principles and practices of employee supervision and training; and Use appropriate office and computer equipment and applications. Ability to : Know and understand all aspects of the job; intermittently analyze work papers, reports, and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures; Perform a wide variety of administrative duties with minimal supervision; Analyze situations accurately and develop effective courses of action; Prepare and administer a program and/or budget; Evaluate and develop improvements in operations, procedures, policies, or methods; Effectively administer assigned programmatic responsibilities; Communicate clearly and concisely, both orally and in writing; Prepare clear and concise technical reports; Use appropriate office and computer equipment and applications; Establish and maintain effective working relationships with those contacted in the course of work; and Supervise, train, and evaluate personnel as assigned. Experience and Education Guidelines : Any combination equivalent to experience and education that would most likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Education : Bachelor's degree from an accredited college or university with major course work in public administration, business administration or a closely-related field. Experience : Three years of professional, analytical experience with responsibility for multiple complex programs or content areas. Licenses/certifications/other qualifications : Must be willing to work such hours as are necessary to accomplish the job requirements; travel to attend meetings, seminars and conferences. Classification requires the possession and continued maintenance of a valid class "C" California driver's license. Conditions of Work : During the course of performing the functions of this position, the employee may encounter the following conditions: Working indoors, working outdoors, dust, computer monitor use, working alone or with other individuals.