National Parks Conservation Association
Salt Lake City, UT, United States
Primary Purpose of the Position: The Regional Administrative, Outreach and Engagement Coordinator provides overall coordination and administrative support for NPCA’s Southwest Regional office (SWRO) and operations that includes offices in Tucson, Arizona, New Mexico, and Colorado. With a small, but recently expanded, staff, serving a large and complex geographic region that includes 64 distinct park units, the administrative duties include responsibility for expense reporting, regional budget reconciliation and various regional and national reporting functions. The coordinator also manages production of a semi-annual Field Report, various outreach and engagement responsibilities includes direct participation and logistical support for multiple regional events such as two SWRO Regional Council meetings per year, two Outdoor Retailer (OR) shows, Colorado Plateau Dark Skies Consortium and other regional events. Critical for this position will be the ongoing development and support for appropriate engagement of advocates and volunteers in support of program priorities and advocacy. Additionally, the Coordinator will work closely with NPCA’s development team to assure existing and potential new donors are being appropriately cultivated and supported by regional program staff. This is particularly important with a new initiative in the Southwest Region to comprehensively develop and enhance personal relationships with mid-level donors and new prospects.
Additionally, the Coordinator has the capacity and capabilities to assist with direct regional programs advocacy work that includes, but is not limited to, park protection, media relations, program research and development, and political asset communication.
Administrative 40% of Time
Provide administrative support for the Southwest Region through coordination, completion and submission of all necessary expense reports, invoices and check requests and programmatic reports in a timely manner.
Provide logistical and administrative support for Regional Director and all Program
Managers in the field.
Perform accurate budget reconciliation each month and ensure proper coding and payment of bills and accounts.
Manage production of SWRO Field Reports semi-annually and other publications and shop around pieces as appropriate.
As approved and supported by Regional Director, provide capacity for park protection work, new program research and development, media relations support, and donor cultivation support.
Outreach and Engagement 25% of Time
Assist with planning and logistics for Regional Council, OR Show, conferences, tours and special events.
First point of contact for office. Greet public through telephone and in-person visits. Respond to requests for information and membership inquiries.
Manage and maintain databases of all regional outreach and working closely with the Director of Outreach and Engagement, capture data and narratives that can effectively represent what is a significant body of our regional work.
Work closely with our regional team, allied groups, national park personnel, community leaders and the outdoor recreation community to identify and organize effective volunteer engagement and advocacy opportunities.
Provide support for SWRO regional Youthworks, Youth Summit, Southern Utah University “of the Parks” and New Mexico Youth Conservation Corps initiatives. Help to develop appropriate civic and advocacy engagement opportunities.
Development 35% of Time
Development responsibilities include assisting with recruitment of new members, volunteers and donors through support of events. This requires advance planning, design, printing and mailing of invitations, catering, venue selection and negotiations, responding to RSVPs, on-site logistical support and making favorable connections with our members and donors.
Coordinate closely with NPCA’s mid-level and major donor teams and SWRO program staff in the identification of new high donor prospects and in the development and support of a monthly systematic donor engagement program that affirms regular personal cultivation by all regional staff, periodic strategy reviews and holding all accountable for commitments.
Support Regional Director and relevant developmet staff by providing assistance for donor visits, communication and correspondence as opportunities are identified.
Provide accurate tracking and accounting of member/donor visits and follow up responsibilities that are identified.
Provide guidance and support for the preparation and distribution of SWRO “shop around” pieces that we are developing for new and existing donors that focus on regional programs, challenges and victories.
Respect employees regardless of their position or background. Participates in developing department goals, objectives, and systems. Participates in administrative staff meetings, organization-wide meetings, staff committee meetings, training programs, and attends other meetings and seminars as designated by the supervisor. Assists in evaluation of reports, decisions, and results of department in relation to established goals. This job description in no way states or implies that these are the only duties to be performed by the employee in this position.
Minimum Work Schedule: 37.5 hour work week, 9 a.m. – 5:30 p.m.; flexible depending office needs.
Minimum Scope of Position: Interacts with internal NPCA staff, and a wide variety of people and interests (conservation advocates, political leaders and staff, donors, members, general public, vendors, community leaders, media.
Minimum Qualifications, Competencies, Skills, Education, and Traits:
Minimum 1 year relevant experience.
Computer proficient and ability to learn and adapt to new systems or programs.
Demonstrated proficient in Microsoft Office programs including Word, Excel, PowerPoint and
Good writing and verbal skills.
Ability to professionally engage and interact with the public.
Good financial and accounting skills.
Demonstrated ability to organize tasks, set and observe priorities and manage time efficiently.
Strong interest in national parks and environmental issues.
Bachelors Degree preferred or equivalent experience in related fields.
Belief in NPCA’s mission, programs and the following core values:
Live, honor, and own the organization’s Core Values:
Commitment: We are passionate about NPCA and dedicated to achieving excellence through our work and mission. We seek to improve our performance by taking opportunities for professional and personal development, and encouraging reasonable risk-taking and innovation.
Inclusion: We value diversity of thought, background, experience, and opinion. We create a culture of empowerment by welcoming and encouraging meaningful participation from all people and promoting an environment that embraces different perspectives.
Integrity: We hold ourselves accountable to each other, our members and partners, and our mission. We evaluate the impact of our work and strive for honesty and transparency across the organization. We operate ethically in the organization's best interests.
Respect: We collaborate in results-oriented teams based on trust and consideration for each other. We promote harmony between our work and our personal lives. We foster a healthy and positive workplace culture and work collaboratively with external partners.
Physical Effort and Dexterity: While performing the duties of this job, the employee is typically required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee may lift and/or move up to 25 pounds. Specific vision abilities required by the job may include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
NPCA is committed to diversity among its employees and hiring practices. All qualified applicants are encouraged to apply.
Physical Environment: Typical office setting in shared office.
Employer’s Rights: NPCA reserves the right to revise this position description at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the NPCA and employee and is subject to change by the NPCA as the needs of the NPCA and requirements of the job change. The above is in no way an exhaustive list of the requirements for the position.
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