Union of Concerned Scientists Washington, D.C., USA
Nov 09, 2019Full time
The Union of Concerned Scientists (UCS) is an independent national nonprofit that uses science to protect our health, safety, and environment. We are scientists, engineers, economists, activists and everyday people who develop and advocate for innovative, practical solutions to some of our planet’s most pressing problems—from combating global warming and developing sustainable ways to feed, power, and transport ourselves, to fighting misinformation, advancing racial equity, and reducing the threat of nuclear war. The Climate and Energy program is the largest UCS program, bringing climate science education to the public and policy makers, exposing the deceptive practices of fossil fuel producers, and advancing clean and low carbon energy solutions. As Program Associate, you’ll provide scheduling, travel, interoffice communication, and project management support for the C&E Program Director. Coordinate with the Deputy Director of Operations to provide program-wide support of day-to-day and long-term operational priorities, as well as for campaign projects and/or legislative priorities within the Climate & Energy Program. Responsibilities C&E Program Director Support Provide administrative support to C&E Program Director. Monitor inbox and outbox, arrange travel schedule and logistics, track travel expenses and reimbursements, schedule meetings and events. Act as interface with UCS staff for Program Director; manage and ensure appropriate and timely follow-up on internal and external requests for information or action. Program Support Support improved cross program communication, team building, and cultivating a supportive and inclusive working environment for staff. Support timely payment of consultants and contract set up and management. Assist with the development and implementation of effective communication structures and strategies on project teams; Provide administrative support and coordination of C&E teams. Provide event planning and logistics support for meetings Provide writing and research assistance to C&E staff; assist with fact-checking and formatting for letters, fact sheets and other materials. Qualifications and Experience Position requires considerable self-motivation, attention to detail, familiarity with office and administrative support procedures, competence in Microsoft Word and Excel, and excellent Microsoft Outlook email and scheduling and web research skills. Experience in Concur travel and reimbursement service is preferred. Strong organizational abilities and good written and oral communication skills are needed. Excellent personal relation skills are essential. Proven success at anticipating needs and taking initiative, capable of following through on assignments with minimal direction. Position must be able to work both independently and in teams, and to interact professionally with senior scientists, U.S. and international policymakers and UCS colleagues in sensitive matters. Position requires at least two years of comparable administrative, executive support or project management experience. One-year of experience as an Executive Assistant is preferred. Experience with conducting web research, maintaining databases and online file storage systems and event planning is preferred.Bachelor’s degree or equivalent is preferred. May spend extended periods at computer. Little to no travel required. At UCS, comparable training and/or experience can be substituted for degrees when appropriate. UCS is an equal opportunity employer continually seeking to diversify its staff. In particular, we’re dedicated to broadening opportunities for individuals from demographic groups that are historically underrepresented in the sciences and in environmental advocacy. We’re also committed to building an inclusive workplace culture where talented people of widely diverse backgrounds can thrive. We've adopted this commitment because we believe the inclusion of culturally diverse perspectives will improve our work and produce better societal and environmental outcomes for all, including historically disenfranchised communities. We are actively seeking people who bring diverse backgrounds and perspectives to join us in this work. Compensation, Hours and Location: This is a full-time position based in UCS’s Washington DC office. For those who meet all position requirements, the salary is around $45,000. UCS offers excellent benefits and a rewarding work environment. Information about the organization is available at http://www.ucsusa.org . A listing of all open jobs is available at https://www.ucsusa.org/about/jobs-ucs . To Apply: Please upload a cover letter and resume. In the cover letter, please confirm that the listed salary meets your expectations. Upload materials in Word or PDF format only. No phone calls, please. Deadline : December 10, 2019 or until filled. Remember to say you found this opportunity at EnvironmentalCareer.com !