Overview
World Wildlife Fund (WWF), the world's leading conservation organization, seeks an Administrative Assistant for our Oceans Department, at our Washington, DC office. This position performs a variety of standard and frequently complex administrative duties, accounting tasks and special projects to ensure the smooth functioning of department or program using administrative skills, organizational skills, and a detailed knowledge of the organization and its programs and policies.
Responsibilities
Communication - Interacts on a daily basis with the department staff, colleagues from other departments, and external partners such as donors and government agencies, to coordinate activities, and obtain and disseminate information. Answers and routes phone calls, greets visitors, and handles a variety of requests. Arranges meetings and makes appointments for supervisor(s) and staff. Answers complex inquiries requiring detailed knowledge of departmental procedures.
Document review and preparation - Regularly composes correspondence for self and others. Composes complex documents such as reports for others. Ensures documents are correct and accurate. May help prepare proposals and contracts.
Financial accountability - Assists supervisor with developing preliminary data and background information for budget preparation process. Monitors expense reports against budget, seeking explanations for significant variations; forwards questionable items to supervisor. Reviews bills and invoices, and prepares check and/or wire requests. May compile and review financial reports submitted by others.
Recordkeeping - Collects information and maintains logs, records or lists on a regular or ad-hoc basis using word processing, spreadsheet or database software. Reviews, validates and inputs data collected or provided by others. Identifies any problems with the data and coordinates with others to resolve problems as needed.
Report preparation - Using information compiled in logs, records or lists, prepares reports for internal staff, as well as members, donors and government staff by preparing tables and charts, calculating statistics, interpreting data and assisting in writing results. May assist with compiling input for proposals and preparing for presentations.
General office duties - Makes travel arrangements; coordinates mailings, production of documents, reports and other materials, and distribution of materials. May require extensive coordination with parties in the field or important members/donors. Coordinates meetings/conferences, including coordinating catering and preparing materials. Performs miscellaneous office duties including typing, filing, faxing, photocopying, collating and distributing materials, and sorting and distributing mail. May screen and prioritize mail for other staff. May assign work and coordinate projects performed by part-time and temporary staff; provides general orientation and training.
May oversee other support staff or temporary staff performing duties described above.
Performs other duties as assigned.
Qualifications
A high school diploma plus 5 years of demonstrated and progressively responsible work experience in an administrative assistant or secretarial position is required. Applicants with bachelor's degree plus at least 2 years of relevant work experience will also qualify for the role.
Demonstrated experience using word processing and spreadsheet software packages to create documents, reports and logs. Some knowledge of database packages preferred.
Ability to type at least 40 words per minute (actual typing speed required may vary depending on the individual position requirements).
Good organizational and analytical skills needed to proof and edit documents; effective writing ability necessary to prepare own correspondence.
Interpersonal skills requiring courtesy, tact and diplomacy necessary to effectively communicate with staff, callers and visitors.
Ability to take initiative, prioritize, complete work with minimal supervision and meet deadlines.
Demonstrated ability to use Microsoft office suite. Strong PowerPoint skills are a plus.
Experience with calendaring and coordinating travel arrangements is desired
Please Note: We are looking to fill this position immediately. Resumes will be reviewed as soon as they are received .
To Apply:
Please visit our Careers Page , job#19102, to submit an online application including resume and cover letter
Due to the high volume of applications we are not able to respond to inquiries via phone
As an EOE/AA employer, WWF will not discriminate in its employment practices due to an applicant's race, color, religion, sex, national origin, age, marital status, genetic
information, sexual orientation, gender identity and expression, disability, or protected Veteran status.
Apply here
PI109538005
Apr 29, 2019
Full time
Overview
World Wildlife Fund (WWF), the world's leading conservation organization, seeks an Administrative Assistant for our Oceans Department, at our Washington, DC office. This position performs a variety of standard and frequently complex administrative duties, accounting tasks and special projects to ensure the smooth functioning of department or program using administrative skills, organizational skills, and a detailed knowledge of the organization and its programs and policies.
Responsibilities
Communication - Interacts on a daily basis with the department staff, colleagues from other departments, and external partners such as donors and government agencies, to coordinate activities, and obtain and disseminate information. Answers and routes phone calls, greets visitors, and handles a variety of requests. Arranges meetings and makes appointments for supervisor(s) and staff. Answers complex inquiries requiring detailed knowledge of departmental procedures.
Document review and preparation - Regularly composes correspondence for self and others. Composes complex documents such as reports for others. Ensures documents are correct and accurate. May help prepare proposals and contracts.
Financial accountability - Assists supervisor with developing preliminary data and background information for budget preparation process. Monitors expense reports against budget, seeking explanations for significant variations; forwards questionable items to supervisor. Reviews bills and invoices, and prepares check and/or wire requests. May compile and review financial reports submitted by others.
Recordkeeping - Collects information and maintains logs, records or lists on a regular or ad-hoc basis using word processing, spreadsheet or database software. Reviews, validates and inputs data collected or provided by others. Identifies any problems with the data and coordinates with others to resolve problems as needed.
Report preparation - Using information compiled in logs, records or lists, prepares reports for internal staff, as well as members, donors and government staff by preparing tables and charts, calculating statistics, interpreting data and assisting in writing results. May assist with compiling input for proposals and preparing for presentations.
General office duties - Makes travel arrangements; coordinates mailings, production of documents, reports and other materials, and distribution of materials. May require extensive coordination with parties in the field or important members/donors. Coordinates meetings/conferences, including coordinating catering and preparing materials. Performs miscellaneous office duties including typing, filing, faxing, photocopying, collating and distributing materials, and sorting and distributing mail. May screen and prioritize mail for other staff. May assign work and coordinate projects performed by part-time and temporary staff; provides general orientation and training.
May oversee other support staff or temporary staff performing duties described above.
Performs other duties as assigned.
Qualifications
A high school diploma plus 5 years of demonstrated and progressively responsible work experience in an administrative assistant or secretarial position is required. Applicants with bachelor's degree plus at least 2 years of relevant work experience will also qualify for the role.
Demonstrated experience using word processing and spreadsheet software packages to create documents, reports and logs. Some knowledge of database packages preferred.
Ability to type at least 40 words per minute (actual typing speed required may vary depending on the individual position requirements).
Good organizational and analytical skills needed to proof and edit documents; effective writing ability necessary to prepare own correspondence.
Interpersonal skills requiring courtesy, tact and diplomacy necessary to effectively communicate with staff, callers and visitors.
Ability to take initiative, prioritize, complete work with minimal supervision and meet deadlines.
Demonstrated ability to use Microsoft office suite. Strong PowerPoint skills are a plus.
Experience with calendaring and coordinating travel arrangements is desired
Please Note: We are looking to fill this position immediately. Resumes will be reviewed as soon as they are received .
To Apply:
Please visit our Careers Page , job#19102, to submit an online application including resume and cover letter
Due to the high volume of applications we are not able to respond to inquiries via phone
As an EOE/AA employer, WWF will not discriminate in its employment practices due to an applicant's race, color, religion, sex, national origin, age, marital status, genetic
information, sexual orientation, gender identity and expression, disability, or protected Veteran status.
Apply here
PI109538005
The School for Field Studies
Atenas, Alajuela Province, Atenas, Costa Rica
About SFS: The School for Field Studies (SFS) creates transformative study abroad experiences through field-based learning and research. Our educational programs explore the human and ecological dimensions of the complex environmental problems faced by our local partners, contributing to sustainable solutions in the places where we live and work. Position Summary: The purpose of the Program Intern position is to provide support in the areas of program delivery, academics, research, group dynamics, logistics, program safety, risk management and site maintenance. Interns assist faculty with classroom work, field exercises, and various research projects. Interns also assist the Student Affairs Manager (SAM) in the planning and implementation of student group activities and operations. Location: Current openings for the Program Intern position are in the following SFS locations:
Atenas, Costa Rica
Program Schedule: August 26, 2019 to August 10, 2020 Reports to: Center Director. Day-to-day supervision may be delegated to Student Affairs Manager, Faculty, or Site Manager as appropriate. Duties & Responsibilities Student Group Dynamics
Assist Student Affairs Manager in creating, coordinating and carrying out group field trips, field exercises, camping trips, center projects, and community outreach
Participate in planning activities prior to, and during the program
Participate in the orientation components of the program presented to students
Organize students to perform their required tasks in support of the residential aspects of program (chores, food preparation, recycling efforts, center clean-ups, outreach projects)
Support the SAM in resolving group management issues and student discipline problems
student morale and assist in solving daily problems at the Center
Academic:
Assist faculty with coordinating and executing academic and research activities
Organize and prepare academic and research materials for faculty projects
Help develop Center sustainability projects
Provide support in off-site field exercises
Administrative/Logistical:
Assist with administrative or logistical tasks such as running errands, driving personnel and students, record keeping, and routine maintenance of site and equipment as requested
Assist in organizing the library, teaching aids, research materials, and projects
Student Life:
Live on-site for the duration of each program period and take meals with the students
On a rotating basis, take responsibility for Center-specific "staff of the day" duties
Take part in, and occasionally lead social and field activities
Participate in community service activities
At all times, work to ensure good relations between the Center and local community
Safety and Risk Management:
Adhere to, actively model, and enforce all SFS and Center policies, procedures, and rules
Participate in the safety portions of the on-site orientation and assist the SAM in conducting safety briefings for students
Maintain the First Aid equipment and help create and document safety procedures
Required Qualifications
Bachelor’s degree in environmental- or education-related field
Wilderness Advanced First Aid (WAFA) certification or ability to obtain WAFA certification by program start date
Experience living, working, or studying abroad
Experience organizing and facilitating groups
Demonstrated ability to take initiative to work independently and cooperatively in a team
Demonstrated commitment to environmental issues
Willingness to live and work on a residential campus, including use of shared facilities and participation in campus activities and community outreach
Language skills, as applicable:
Costa Rica: English, Spanish
Preferred Qualifications
In-country or regional experience
Advanced medical certification (e.g. WFR, EMT, or WEMT certification)
Successful completion of an SFS or similar international residential program
Familiarity with MS Word, Excel, Access and statistical software skills
Compensation/Benefits
On-site room and board
Stipend
Emergency medical evacuation and repatriation insurance coverage
Extensive program travel throughout program location
Invitation to attend SFS courses and lectures
To Apply: Submit a cover letter outlining relevant experiences and addressing the qualifications and expectations stated above and resume online. References will be required upon request. Please direct any questions to jobs@fieldstudies.org
Remember to say you found this opportunity at EnvironmentalCareer.com
Jun 19, 2019
Internship- Paid
About SFS: The School for Field Studies (SFS) creates transformative study abroad experiences through field-based learning and research. Our educational programs explore the human and ecological dimensions of the complex environmental problems faced by our local partners, contributing to sustainable solutions in the places where we live and work. Position Summary: The purpose of the Program Intern position is to provide support in the areas of program delivery, academics, research, group dynamics, logistics, program safety, risk management and site maintenance. Interns assist faculty with classroom work, field exercises, and various research projects. Interns also assist the Student Affairs Manager (SAM) in the planning and implementation of student group activities and operations. Location: Current openings for the Program Intern position are in the following SFS locations:
Atenas, Costa Rica
Program Schedule: August 26, 2019 to August 10, 2020 Reports to: Center Director. Day-to-day supervision may be delegated to Student Affairs Manager, Faculty, or Site Manager as appropriate. Duties & Responsibilities Student Group Dynamics
Assist Student Affairs Manager in creating, coordinating and carrying out group field trips, field exercises, camping trips, center projects, and community outreach
Participate in planning activities prior to, and during the program
Participate in the orientation components of the program presented to students
Organize students to perform their required tasks in support of the residential aspects of program (chores, food preparation, recycling efforts, center clean-ups, outreach projects)
Support the SAM in resolving group management issues and student discipline problems
student morale and assist in solving daily problems at the Center
Academic:
Assist faculty with coordinating and executing academic and research activities
Organize and prepare academic and research materials for faculty projects
Help develop Center sustainability projects
Provide support in off-site field exercises
Administrative/Logistical:
Assist with administrative or logistical tasks such as running errands, driving personnel and students, record keeping, and routine maintenance of site and equipment as requested
Assist in organizing the library, teaching aids, research materials, and projects
Student Life:
Live on-site for the duration of each program period and take meals with the students
On a rotating basis, take responsibility for Center-specific "staff of the day" duties
Take part in, and occasionally lead social and field activities
Participate in community service activities
At all times, work to ensure good relations between the Center and local community
Safety and Risk Management:
Adhere to, actively model, and enforce all SFS and Center policies, procedures, and rules
Participate in the safety portions of the on-site orientation and assist the SAM in conducting safety briefings for students
Maintain the First Aid equipment and help create and document safety procedures
Required Qualifications
Bachelor’s degree in environmental- or education-related field
Wilderness Advanced First Aid (WAFA) certification or ability to obtain WAFA certification by program start date
Experience living, working, or studying abroad
Experience organizing and facilitating groups
Demonstrated ability to take initiative to work independently and cooperatively in a team
Demonstrated commitment to environmental issues
Willingness to live and work on a residential campus, including use of shared facilities and participation in campus activities and community outreach
Language skills, as applicable:
Costa Rica: English, Spanish
Preferred Qualifications
In-country or regional experience
Advanced medical certification (e.g. WFR, EMT, or WEMT certification)
Successful completion of an SFS or similar international residential program
Familiarity with MS Word, Excel, Access and statistical software skills
Compensation/Benefits
On-site room and board
Stipend
Emergency medical evacuation and repatriation insurance coverage
Extensive program travel throughout program location
Invitation to attend SFS courses and lectures
To Apply: Submit a cover letter outlining relevant experiences and addressing the qualifications and expectations stated above and resume online. References will be required upon request. Please direct any questions to jobs@fieldstudies.org
Remember to say you found this opportunity at EnvironmentalCareer.com
Nature of Work
The purpose of this job is to provide professional level administrative support services to a department head or other administrative position. Manages assigned projects. Work as staff liaison to the various departmental divisions and programs and outside agencies; may act as staff liaison with the media. In some instances, this position will have supervisory responsibility. The Energy, Climate and Performance Management position will report to the Sustainability and Performance Management Officer in the Executive Office and support a variety of job duties. In general, this position will spend 60% of the time on energy and climate work and 40% on performance management. This position will be assigned projects within the scope of the categories listed below and may be assigned additional relevant tasks as needed.
Energy and carbon performance tracking & analysis
Identify & implement carbon reduction strategies
Assess and oversee solar energy opportunities
Manage energy intern & oversee energy team
Support the creation and implementation of carbon reduction programs & policies for the community
Research & benchmark energy and carbon innovations and best practices
Provide support for performance management and administration of the City's recently adopted strategic plan .
The complete job description for Administrative Analyst I with the required knowledge, skills, abilities, and work environment/conditions can be viewed here .
Minimum Training and Experience
Bachelor's degree from an accredited college or university in Business, Public Administration, Government or a related field
At least two (2) to four (4) years of progressively responsible related work experience
Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities
Other Necessary Qualifications
A master's degree in energy, sustainability or a related field is preferred
Experience with energy or carbon projects (energy efficiency, climate mitigation, renewable energy, energy justice, carbon inventories, climate science, etc.)
Knowledge of data tracking and analysis
Highly proficient in Microsoft Excel (equations, graph generation, pivot tables, etc.)
Excellent written and oral communication skills as well as presentation creation skills
Ability to conduct thorough research that is professionally formatted
Other Information
TENTATIVE HIRING TIMELINE Phone Interviews: Week of July 8th Finalist Interviews: Week of July 15th Desired Start Date: August 12th THIS POSITION IS OPEN TO THE GENERAL PUBLIC PLEASE NOTE: All communication regarding this position will be done via email. It is your responsibility to ensure that your email address is up-to-date on your account profile. If you are submitting an application that was used for job openings in the past, please make sure your information is current before submitting for this or other opportunities. **SHOULD AN APPLICANT NEED ANY DISABILITY RELATED ACCOMMODATION OR OTHER CONSIDERATION IN THE APPLICATION OR SELECTION PROCESS, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT UPON APPLICATION SUBMITTAL.**
Remember to say you found this opportunity at EnvironmentalCareer.com
Jun 13, 2019
Full time
Nature of Work
The purpose of this job is to provide professional level administrative support services to a department head or other administrative position. Manages assigned projects. Work as staff liaison to the various departmental divisions and programs and outside agencies; may act as staff liaison with the media. In some instances, this position will have supervisory responsibility. The Energy, Climate and Performance Management position will report to the Sustainability and Performance Management Officer in the Executive Office and support a variety of job duties. In general, this position will spend 60% of the time on energy and climate work and 40% on performance management. This position will be assigned projects within the scope of the categories listed below and may be assigned additional relevant tasks as needed.
Energy and carbon performance tracking & analysis
Identify & implement carbon reduction strategies
Assess and oversee solar energy opportunities
Manage energy intern & oversee energy team
Support the creation and implementation of carbon reduction programs & policies for the community
Research & benchmark energy and carbon innovations and best practices
Provide support for performance management and administration of the City's recently adopted strategic plan .
The complete job description for Administrative Analyst I with the required knowledge, skills, abilities, and work environment/conditions can be viewed here .
Minimum Training and Experience
Bachelor's degree from an accredited college or university in Business, Public Administration, Government or a related field
At least two (2) to four (4) years of progressively responsible related work experience
Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities
Other Necessary Qualifications
A master's degree in energy, sustainability or a related field is preferred
Experience with energy or carbon projects (energy efficiency, climate mitigation, renewable energy, energy justice, carbon inventories, climate science, etc.)
Knowledge of data tracking and analysis
Highly proficient in Microsoft Excel (equations, graph generation, pivot tables, etc.)
Excellent written and oral communication skills as well as presentation creation skills
Ability to conduct thorough research that is professionally formatted
Other Information
TENTATIVE HIRING TIMELINE Phone Interviews: Week of July 8th Finalist Interviews: Week of July 15th Desired Start Date: August 12th THIS POSITION IS OPEN TO THE GENERAL PUBLIC PLEASE NOTE: All communication regarding this position will be done via email. It is your responsibility to ensure that your email address is up-to-date on your account profile. If you are submitting an application that was used for job openings in the past, please make sure your information is current before submitting for this or other opportunities. **SHOULD AN APPLICANT NEED ANY DISABILITY RELATED ACCOMMODATION OR OTHER CONSIDERATION IN THE APPLICATION OR SELECTION PROCESS, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT UPON APPLICATION SUBMITTAL.**
Remember to say you found this opportunity at EnvironmentalCareer.com
Duration: 10 hours per week for 3 months
Context: The Conservation Intern will perform various administrative and conservation duties to support operations of the Chapter office.
Scope: The Conservation Intern will perform (1) administrative and general office duties, coordinate chapter activities and meetings, interact with volunteers, and respond to routine inquiries from members, volunteers, and the general public, and (2) conservation duties including researching chapter conservation issues, writing reports and letters, attending and speaking at meetings.
Job Activities:
Work with volunteers and assist in role development
Create flyers, social media posts to keep Club membership informed and the general public informed.
Write newsletter stories on various local conservation issues
Assist in developing effective outreach material via web presence and or visual content
Perform miscellaneous duties as assigned
Volunteer outreach
Building a name brand on social and traditional media
Research chapter conservation issues
Write conservation articles and post via social media
Speak at agency meetings: city councils, planning commissions, etc.
Knowledge & Skills:
Ability to interact effectively with volunteers, members, staff and the general public.
Interest working with local conservation organizations.
Interest in researching and writing about local conservation issues
Proficient, detail oriented, self-motivated and driven with the ability to work independently.
If you are passionate about conservation and excited about supporting an organization dedicated to building a powerful and effective environmental movement, apply today!
Sierra Club is a 501(c)(4) non-profit organization.
Remember to say you found this opportunity at EnvironmentalCareer.com
Jun 12, 2019
Internship- Paid
Duration: 10 hours per week for 3 months
Context: The Conservation Intern will perform various administrative and conservation duties to support operations of the Chapter office.
Scope: The Conservation Intern will perform (1) administrative and general office duties, coordinate chapter activities and meetings, interact with volunteers, and respond to routine inquiries from members, volunteers, and the general public, and (2) conservation duties including researching chapter conservation issues, writing reports and letters, attending and speaking at meetings.
Job Activities:
Work with volunteers and assist in role development
Create flyers, social media posts to keep Club membership informed and the general public informed.
Write newsletter stories on various local conservation issues
Assist in developing effective outreach material via web presence and or visual content
Perform miscellaneous duties as assigned
Volunteer outreach
Building a name brand on social and traditional media
Research chapter conservation issues
Write conservation articles and post via social media
Speak at agency meetings: city councils, planning commissions, etc.
Knowledge & Skills:
Ability to interact effectively with volunteers, members, staff and the general public.
Interest working with local conservation organizations.
Interest in researching and writing about local conservation issues
Proficient, detail oriented, self-motivated and driven with the ability to work independently.
If you are passionate about conservation and excited about supporting an organization dedicated to building a powerful and effective environmental movement, apply today!
Sierra Club is a 501(c)(4) non-profit organization.
Remember to say you found this opportunity at EnvironmentalCareer.com
Context: Builds grassroots power, by leading the implementation of organizing campaigns that will increase the number of people involved, leaders trained, and engagement of people with influence to achieve our conservation goals Plans, organizes and coordinates the activities of staff and volunteers in carrying out the organizing activities for assigned campaign or program. Develops organizing strategies and priorities for assigned campaign or program.
Scope: The Organizing Representative is responsible for recruiting, engaging, and motivating large numbers of new people to take repeated action which will further Sierra Club’s targeted campaign or program goals. Identifies and develops volunteers to take on the role of team leaders and build grassroots power and networks. Identifies and builds alliances with other organizations which can influence decision-makers.
The Organizing Representative is responsible for the coordination and effective implementation of the organizing goals within the assigned campaign or program. Oversees creating the organizing plan and developing the strategy and helps to carry out organizational and issue visibility in regional, national media and in the local community. Participates in activities and services provided by the regional office. Provides leadership in working with volunteer leaders, national, state and local conservation staff on conservation. Evaluates and measures success of activities with manager and campaign or program leads to ensure progress towards the campaign or program's mission and goals. Helps determine changes to strategies needed to reach goals.
Job Activities:
Develops organizing strategy, marshals resources, organizes staff and volunteer efforts monitors and tracks expenses on select campaigns.
Coordinates actions and ensures the effective implementation of the organizing plan to identify, recruit volunteers both in Sierra Club and other groups around campaign or program. Seeks opportunities to advance the Sierra Club’s equity and inclusion initiatives through new partnerships and engagement strategies where appropriate.
Engages people and develops volunteer leadership in both social and environmental advocacy activities that will create strong environmental communities and build power at the community, state, and national level.
Develops and implements a variety of engagement strategies including on-line and face-to-face social networks to support Sierra Club cause.
Maintains and develops new partnerships with affinity groups who share many common goals and values.
Plans and coordinates strategy and activities to obtain media coverage in regional and national media outlets. Participates in the development of media campaigns; may represent the Sierra Club in the media; promotes volunteer media exposure.
Develops grasstop networks and cultivates relationships with public officials. Lobbies Members of Congress and other public officials on behalf of the Club on national and regional conservation priorities. Develops relationships with Congressional Members and staff within region.
Ensures information, research, and other assistance to Sierra Club leaders, the public and others about the campaigns and priority issues are provided. Provides support to other internal departments for campaign synergy:
Communications Department in the implementation of media and public outreach communications.
Advancement Department in the development of effective relationships with donors and foundations within or with an interest in the assigned communities and may assist with the development of organizing objectives and strategies as part of grant projects and proposals.
National Political Program to advance the Club’s conservation priorities through relationships with elected officials and via electoral campaigns. Coordinates political organizing in Congressional and other electoral campaigns
Represents Sierra Club in regional coalitions, at regional events, and to the general public.
Represents the Sierra Club to the media, public forums and venues, public education, and media strategy.
Identifies and develops volunteers who will take work as part of a team and take on the role of team leaders to build our grassroots power and networks. Helps those leaders succeed by training and coaching them how to strategize, organize, inspire and motivate.
Performs miscellaneous duties as assigned.
Seasonal Activities:
Heavier seasonal workloads may occur as a result of project deadlines, staff absences and vacancies, and during peak activity periods. Frequent weekend and/or evening work required.
Knowledge & Skills:
B.A./B.S. degree in Environmental Studies, Political Science or a closely related field or relevant experience.
At least 3 years experience in grassroots organizing, training, and motivating volunteers, coalition building and lobbying.
Strong demonstrated written and oral communication skills. Demonstrated public speaking ability.
Excellent knowledge and background in a specific issue area of the environmental field related to assigned programs and campaigns.
Prior experience and knowledge of either the legislative process or administrative process.
Demonstrated ability and effectiveness working with volunteers.
Familiarity with data tools preferred.
Extensive travel required.
Valid driver’s license, satisfactory driving record, and proof of auto insurance required.
This position is represented by a collective bargaining unit and is subject to the terms and conditions of the contract between Sierra Club and Progressive Workers Union.
The Sierra Club offers competitive salary package commensurate with skills and experience plus excellent benefits that include medical, dental, and vision coverage, and a retirement savings 401(k) plan.
This is a category 4 exempt position.
Sierra Club is a 501(c)(4) non-profit organization. Sierra Club employees are not eligible to participate in the Federal Public Service Loan Forgiveness (PSLF) Program. Sierra Club does not sponsor H1B visas.
The Sierra Club is an equal opportunity employer committed to workforce diversity.
Explore, enjoy and protect the planet.
Remember to say you found this opportunity at EnvironmentalCareer.com
Jun 12, 2019
Context: Builds grassroots power, by leading the implementation of organizing campaigns that will increase the number of people involved, leaders trained, and engagement of people with influence to achieve our conservation goals Plans, organizes and coordinates the activities of staff and volunteers in carrying out the organizing activities for assigned campaign or program. Develops organizing strategies and priorities for assigned campaign or program.
Scope: The Organizing Representative is responsible for recruiting, engaging, and motivating large numbers of new people to take repeated action which will further Sierra Club’s targeted campaign or program goals. Identifies and develops volunteers to take on the role of team leaders and build grassroots power and networks. Identifies and builds alliances with other organizations which can influence decision-makers.
The Organizing Representative is responsible for the coordination and effective implementation of the organizing goals within the assigned campaign or program. Oversees creating the organizing plan and developing the strategy and helps to carry out organizational and issue visibility in regional, national media and in the local community. Participates in activities and services provided by the regional office. Provides leadership in working with volunteer leaders, national, state and local conservation staff on conservation. Evaluates and measures success of activities with manager and campaign or program leads to ensure progress towards the campaign or program's mission and goals. Helps determine changes to strategies needed to reach goals.
Job Activities:
Develops organizing strategy, marshals resources, organizes staff and volunteer efforts monitors and tracks expenses on select campaigns.
Coordinates actions and ensures the effective implementation of the organizing plan to identify, recruit volunteers both in Sierra Club and other groups around campaign or program. Seeks opportunities to advance the Sierra Club’s equity and inclusion initiatives through new partnerships and engagement strategies where appropriate.
Engages people and develops volunteer leadership in both social and environmental advocacy activities that will create strong environmental communities and build power at the community, state, and national level.
Develops and implements a variety of engagement strategies including on-line and face-to-face social networks to support Sierra Club cause.
Maintains and develops new partnerships with affinity groups who share many common goals and values.
Plans and coordinates strategy and activities to obtain media coverage in regional and national media outlets. Participates in the development of media campaigns; may represent the Sierra Club in the media; promotes volunteer media exposure.
Develops grasstop networks and cultivates relationships with public officials. Lobbies Members of Congress and other public officials on behalf of the Club on national and regional conservation priorities. Develops relationships with Congressional Members and staff within region.
Ensures information, research, and other assistance to Sierra Club leaders, the public and others about the campaigns and priority issues are provided. Provides support to other internal departments for campaign synergy:
Communications Department in the implementation of media and public outreach communications.
Advancement Department in the development of effective relationships with donors and foundations within or with an interest in the assigned communities and may assist with the development of organizing objectives and strategies as part of grant projects and proposals.
National Political Program to advance the Club’s conservation priorities through relationships with elected officials and via electoral campaigns. Coordinates political organizing in Congressional and other electoral campaigns
Represents Sierra Club in regional coalitions, at regional events, and to the general public.
Represents the Sierra Club to the media, public forums and venues, public education, and media strategy.
Identifies and develops volunteers who will take work as part of a team and take on the role of team leaders to build our grassroots power and networks. Helps those leaders succeed by training and coaching them how to strategize, organize, inspire and motivate.
Performs miscellaneous duties as assigned.
Seasonal Activities:
Heavier seasonal workloads may occur as a result of project deadlines, staff absences and vacancies, and during peak activity periods. Frequent weekend and/or evening work required.
Knowledge & Skills:
B.A./B.S. degree in Environmental Studies, Political Science or a closely related field or relevant experience.
At least 3 years experience in grassroots organizing, training, and motivating volunteers, coalition building and lobbying.
Strong demonstrated written and oral communication skills. Demonstrated public speaking ability.
Excellent knowledge and background in a specific issue area of the environmental field related to assigned programs and campaigns.
Prior experience and knowledge of either the legislative process or administrative process.
Demonstrated ability and effectiveness working with volunteers.
Familiarity with data tools preferred.
Extensive travel required.
Valid driver’s license, satisfactory driving record, and proof of auto insurance required.
This position is represented by a collective bargaining unit and is subject to the terms and conditions of the contract between Sierra Club and Progressive Workers Union.
The Sierra Club offers competitive salary package commensurate with skills and experience plus excellent benefits that include medical, dental, and vision coverage, and a retirement savings 401(k) plan.
This is a category 4 exempt position.
Sierra Club is a 501(c)(4) non-profit organization. Sierra Club employees are not eligible to participate in the Federal Public Service Loan Forgiveness (PSLF) Program. Sierra Club does not sponsor H1B visas.
The Sierra Club is an equal opportunity employer committed to workforce diversity.
Explore, enjoy and protect the planet.
Remember to say you found this opportunity at EnvironmentalCareer.com
Position Overview
Rare is an international non-profit organization committed to scaling behavior-centered solutions for conservation. It is implementing a global initiative called Fish Forever, which is focused on coastal fisheries reform. Rare is about to embark on a new four-year grant, called “Fishing for Climate Resilience: Empowering vulnerable, fisheries dependent communities adopt ecosystem-based-adaptation measures to secure food and livelihoods”, under the German Environment Ministry’s International Climate Initiative (BMUB-IKI), which will be implemented in three (3) geographies: Indonesia, Micronesia (covering Palau, FSM and Republic of the Marshall Islands), and the Philippines.
The project, which will employ the Fish Forever approach, is designed to empower vulnerable fisheries-dependent communities in Indonesia, the Philippines and Micronesia to identify and implement ecosystem-based adaptation (EbA) measures to restore and sustain small scale fisheries (SSF), conserve critical ecosystems and sustain the ecosystem services needed to enhance adaptive capacity, coastal protection, food security and livelihoods. Proven behavior adoption strategies and trainings will strengthen human, technical and institutional capacity needed to reduce risks to the small-scale fisheries sector, build resilience and food security, as well as secure livelihoods. The project will incorporate EbA and disaster risk into coastal fisheries management and thus, mainstream EbA into community practice and relevant national strategies; facilitate access to existing climate financing mechanisms; and share lessons at relevant national and international forums.
Rare is seeking to hire a Program Associate who will be responsible for supporting program implementation in FSM, Palau and the Marshall Islands. He/she shall perform the following range of duties and responsibilities:
Program Management Support
Working closely with the two other staff in Micronesia, as well as Rare’s central and training teams, yhe Program Associate shall help ensure the effective delivery of the program in three countries, primarily through, but not limited to, the following ways:
Organize and provide administrative and logistics support to meetings, training events and workshops
Coordinate and communicate with local partners and stakeholders, facilitate reporting and monitoring of activities
Oversee procurement and contracting for third-party service and goods providers
Coordinate with consultants and assist project recipients to ensure smooth conduct of all activities
Data collection (M and E documents) and compilation of reports from sites
Documentation during meetings and workshops
Perform other related duties as maybe deemed necessary to ensure a successful turnout of workshops and other activities
Administration and Operations Support
The Program Associate shall coordinate closely with the Finance and Operations team based in the Philippines to ensure the smooth operation of Rare in Micronesia.
Ensure that Micronesia team is compliant with Rare’s financial requirements and support submission of expense reports and other documentation
Assist consultants and partners in submitting expense reports and other relevant documents like approved work and financial plan to comply with the financial requirements of Rare.
Manage office environment within shared workspaces to be set up
Maintain supplies, office equipment, subscriptions, etc as needed
Facilitate coordination and regular check-in’s between Micronesia team and central operations
Maintain an effective filing system for the team
Be the contact person during the absence of the other team members
Take minutes of regular team meetings
Maintain and update the database and mailing list of partners and stakeholders thru Smartsheet or Microsoft Office suite
Maintain and regularly update travel plans including coordinating with travel agency/ies to obtain estimated fares and quotations
Coordinate with IT in Indonesia office for the delivery of IT services and technology needs of the team;
Manage IT assets and inform IT of any problems or changes;
Maintain a supply of First Aid materials and medicines in the office along with a travel kit for workshops and trainings held outside the office, ensuring that the staff has access to necessary medical supplies when needed.
Education and Experience:
A minimum of three (3) years relevant working experience is a must;
Bachelor’s degree in social science, natural science, business administration, or any related course;
Ability to accurately and efficiently review and analyze detailed information;
Knowledge of local fiscal and labor requirements a strong plus;
Excellent organizational skills and ability to multitask;
Experience in procurement and office management duties; working with IT systems a plus;
Proven ability in logistics support, both program and admin; exceptional in collaborating with different teams to find creative solutions to logistical needs;
Demonstrated ability to handle confidential and sensitive issues and information;
Proficiency in the use of computers for: Word processing, basic accounting, managing databases, spreadsheets and familiarity on use of online project management tools;
Ability to manage changing priorities and competing deadlines to ensure high-quality standards;
Good communication skills, both oral and written;
Enthusiasm for Rare’s mission and respect for its values, culture and people.
Remember to say you found this opportunity at EnvironmentalCareer.com
Jun 11, 2019
Full time
Position Overview
Rare is an international non-profit organization committed to scaling behavior-centered solutions for conservation. It is implementing a global initiative called Fish Forever, which is focused on coastal fisheries reform. Rare is about to embark on a new four-year grant, called “Fishing for Climate Resilience: Empowering vulnerable, fisheries dependent communities adopt ecosystem-based-adaptation measures to secure food and livelihoods”, under the German Environment Ministry’s International Climate Initiative (BMUB-IKI), which will be implemented in three (3) geographies: Indonesia, Micronesia (covering Palau, FSM and Republic of the Marshall Islands), and the Philippines.
The project, which will employ the Fish Forever approach, is designed to empower vulnerable fisheries-dependent communities in Indonesia, the Philippines and Micronesia to identify and implement ecosystem-based adaptation (EbA) measures to restore and sustain small scale fisheries (SSF), conserve critical ecosystems and sustain the ecosystem services needed to enhance adaptive capacity, coastal protection, food security and livelihoods. Proven behavior adoption strategies and trainings will strengthen human, technical and institutional capacity needed to reduce risks to the small-scale fisheries sector, build resilience and food security, as well as secure livelihoods. The project will incorporate EbA and disaster risk into coastal fisheries management and thus, mainstream EbA into community practice and relevant national strategies; facilitate access to existing climate financing mechanisms; and share lessons at relevant national and international forums.
Rare is seeking to hire a Program Associate who will be responsible for supporting program implementation in FSM, Palau and the Marshall Islands. He/she shall perform the following range of duties and responsibilities:
Program Management Support
Working closely with the two other staff in Micronesia, as well as Rare’s central and training teams, yhe Program Associate shall help ensure the effective delivery of the program in three countries, primarily through, but not limited to, the following ways:
Organize and provide administrative and logistics support to meetings, training events and workshops
Coordinate and communicate with local partners and stakeholders, facilitate reporting and monitoring of activities
Oversee procurement and contracting for third-party service and goods providers
Coordinate with consultants and assist project recipients to ensure smooth conduct of all activities
Data collection (M and E documents) and compilation of reports from sites
Documentation during meetings and workshops
Perform other related duties as maybe deemed necessary to ensure a successful turnout of workshops and other activities
Administration and Operations Support
The Program Associate shall coordinate closely with the Finance and Operations team based in the Philippines to ensure the smooth operation of Rare in Micronesia.
Ensure that Micronesia team is compliant with Rare’s financial requirements and support submission of expense reports and other documentation
Assist consultants and partners in submitting expense reports and other relevant documents like approved work and financial plan to comply with the financial requirements of Rare.
Manage office environment within shared workspaces to be set up
Maintain supplies, office equipment, subscriptions, etc as needed
Facilitate coordination and regular check-in’s between Micronesia team and central operations
Maintain an effective filing system for the team
Be the contact person during the absence of the other team members
Take minutes of regular team meetings
Maintain and update the database and mailing list of partners and stakeholders thru Smartsheet or Microsoft Office suite
Maintain and regularly update travel plans including coordinating with travel agency/ies to obtain estimated fares and quotations
Coordinate with IT in Indonesia office for the delivery of IT services and technology needs of the team;
Manage IT assets and inform IT of any problems or changes;
Maintain a supply of First Aid materials and medicines in the office along with a travel kit for workshops and trainings held outside the office, ensuring that the staff has access to necessary medical supplies when needed.
Education and Experience:
A minimum of three (3) years relevant working experience is a must;
Bachelor’s degree in social science, natural science, business administration, or any related course;
Ability to accurately and efficiently review and analyze detailed information;
Knowledge of local fiscal and labor requirements a strong plus;
Excellent organizational skills and ability to multitask;
Experience in procurement and office management duties; working with IT systems a plus;
Proven ability in logistics support, both program and admin; exceptional in collaborating with different teams to find creative solutions to logistical needs;
Demonstrated ability to handle confidential and sensitive issues and information;
Proficiency in the use of computers for: Word processing, basic accounting, managing databases, spreadsheets and familiarity on use of online project management tools;
Ability to manage changing priorities and competing deadlines to ensure high-quality standards;
Good communication skills, both oral and written;
Enthusiasm for Rare’s mission and respect for its values, culture and people.
Remember to say you found this opportunity at EnvironmentalCareer.com
Administrative Assistant to Vice Presidents
Organization
Ceres is a sustainability nonprofit organization leading the most influential investors and companies to build leadership and drive solutions throughout the economy. Through our powerful networks and advocacy, we tackle the world’s biggest sustainability challenges, including climate change, water scarcity and pollution, and human rights abuses.
For more information about Ceres, please visit our web site ( www.ceres.org ).
Description & Responsibilities
The Assistant will support two Vice Presidents who serve on the Program Management Team. This critical role provides administrative and logistical support and assists with internal and external communications for the Vice Presidents. This opening is designed for an extremely organized, self-starter who has a demonstrated track record of successfully working with senior staff. The position reports to two Vice Presidents and is based in Boston, MA.
Specific duties include, but are not limited to the following:
Provide administrative and logistical support to Vice Presidents
Prepare VPs for internal and external meetings ensuring materials are available or prepared for presentations
Book travel and draft trip itineraries for VPs
Manage calendars and prioritize meetings for VPs
Process expense reports, reimbursements, and other finance-related administrative duties
Track outreach to constituents and funders and update database with activity
Attend internal and external meetings in order to take notes, compile meeting minutes and produce next steps for meeting attendees
Provide writing support on communications to external partners
Assist with planning, coordination and logistics for Department meetings and events, including side meetings at the Ceres annual conference or team retreats
Work closely with other Assistants to assure coordination and alignment across Ceres
Complete other administrative projects as assigned by Vice Presidents
Qualifications
Minimum of four years of relevant work experience supporting a senior staff member
Sound judgment, sensitivity to diverse constituencies, excellent interpersonal skills, strong initiative and motivation
Strong organizational and time management skills with attention to detail required.
Successful record of organizing and advancing multiple projects and the ability to thrive in a fast-paced environment
Familiar with sustainability issues such as climate change, water risks, deforestation, etc., a plus
Strong writing skills to develop correspondence on behalf of senior staff members.
Strong oral skills
Ability to work both independently and as part of a team
Proficient with word-processing, spreadsheet, presentation, database, and e-mail applications
Familiarity with a CRM Database (such as Salesforce), a plus.
How to Apply
We encourage all applicants to review our website to familiarize themselves with Ceres before applying: www.ceres.org . If you are interested in applying for this position, please submit a resume, cover letter, and a list of three references, as well as complete the additional information as instructed.
Ceres is an Equal Opportunity Employer and will not discriminate against any individual based on race, color, sex, national origin, age, religion, marital status, sexual orientation, gender identity, gender expression, military or veteran status, disability, or any factors prohibited by applicable law.
Jun 05, 2019
Full time
Administrative Assistant to Vice Presidents
Organization
Ceres is a sustainability nonprofit organization leading the most influential investors and companies to build leadership and drive solutions throughout the economy. Through our powerful networks and advocacy, we tackle the world’s biggest sustainability challenges, including climate change, water scarcity and pollution, and human rights abuses.
For more information about Ceres, please visit our web site ( www.ceres.org ).
Description & Responsibilities
The Assistant will support two Vice Presidents who serve on the Program Management Team. This critical role provides administrative and logistical support and assists with internal and external communications for the Vice Presidents. This opening is designed for an extremely organized, self-starter who has a demonstrated track record of successfully working with senior staff. The position reports to two Vice Presidents and is based in Boston, MA.
Specific duties include, but are not limited to the following:
Provide administrative and logistical support to Vice Presidents
Prepare VPs for internal and external meetings ensuring materials are available or prepared for presentations
Book travel and draft trip itineraries for VPs
Manage calendars and prioritize meetings for VPs
Process expense reports, reimbursements, and other finance-related administrative duties
Track outreach to constituents and funders and update database with activity
Attend internal and external meetings in order to take notes, compile meeting minutes and produce next steps for meeting attendees
Provide writing support on communications to external partners
Assist with planning, coordination and logistics for Department meetings and events, including side meetings at the Ceres annual conference or team retreats
Work closely with other Assistants to assure coordination and alignment across Ceres
Complete other administrative projects as assigned by Vice Presidents
Qualifications
Minimum of four years of relevant work experience supporting a senior staff member
Sound judgment, sensitivity to diverse constituencies, excellent interpersonal skills, strong initiative and motivation
Strong organizational and time management skills with attention to detail required.
Successful record of organizing and advancing multiple projects and the ability to thrive in a fast-paced environment
Familiar with sustainability issues such as climate change, water risks, deforestation, etc., a plus
Strong writing skills to develop correspondence on behalf of senior staff members.
Strong oral skills
Ability to work both independently and as part of a team
Proficient with word-processing, spreadsheet, presentation, database, and e-mail applications
Familiarity with a CRM Database (such as Salesforce), a plus.
How to Apply
We encourage all applicants to review our website to familiarize themselves with Ceres before applying: www.ceres.org . If you are interested in applying for this position, please submit a resume, cover letter, and a list of three references, as well as complete the additional information as instructed.
Ceres is an Equal Opportunity Employer and will not discriminate against any individual based on race, color, sex, national origin, age, religion, marital status, sexual orientation, gender identity, gender expression, military or veteran status, disability, or any factors prohibited by applicable law.
Executive Assistant to the President
Organization
Ceres is a sustainability nonprofit organization working with the most influential investors and companies to build leadership and drive solutions throughout the economy. Through powerful networks and advocacy, Ceres tackles the world’s biggest sustainability challenges, including climate change, water scarcity and pollution, and human rights abuses.
For more information about Ceres, please visit: www.ceres.org .
Description & Responsibilities
The Executive Assistant should be energetic, flexible, detail oriented, and organized. This is a critical position providing administrative and logistical support to Ceres’ President/CEO. The Executive Assistant role is a full-time position and reports to the President/CEO. Responsibilities include, but are not limited to:
Office Administration
Prioritize phone calls, correspondence, and day-to-day work streams, and ensure appropriate follow-through
Proactively manage the President’s calendar; schedule and prioritize meetings with internal and external partners
Organize and coordinate every detail of travel plans and arrangements
Coordinate with leadership across teams within the organization to ensure up-to-date contact with opinion leaders in the field
Organize and, as appropriate, respond on the President’s behalf to event and speaking requests; work with the Senior Manager to recommend appropriate engagements to provide highest value to the organization
Drive event briefings for the President, coordinating across teams within the organization to draft talking points and presentations, and ensuring appropriate on-site staff support
Occasionally provide direct event support for the President as needed, including conducting research, drafting speaking points and attending meetings
Keep the Digital Communications and Marketing team apprised of the President’s high-profile engagements in order to maintain the President’s social media presence through Twitter and additional outlets
Provide support for the President’s on-site meetings, including taking minutes during meetings and ensuring follow-through on action items
Perform clerical tasks such as filing, photocopying, and sending faxes and correspondence; compile and submit President’s monthly expenses
Act as primary back-up for answering the general Ceres phone line, greeting visitors, and routing deliveries
Perform general office administrative support
Provide conference and event support
Manage special projects, as required
Internal Coordination of President’s Schedule
Act as liaison between staff and the President
Provide guidance to staff regarding involving President in internal meetings; prioritize and facilitate internal access to the President
Provide guidance and support to junior-level staff, particularly in regards to coordinating strategic event opportunities and prep materials for those events
Proactively track all organizational priorities and ensure the as-needed inclusion of the President at critical decision-making points
Advise President on organizational dynamics to ensure strong management and coordination of organizational systems
Coordination with Development Team
Track and update donor and prospect target list, as it relates to building trips and meetings with external constituents
Drive the scheduling of meetings with donors and donor prospects in an effort to build unrestricted donor revenue, provide prep for the President; and drive appropriate follow up
Coordinate with Development and Foundations teams (and Senior Manager?) to ensure appropriate development outreach for the President, particularly in advance of travel engagements
Qualifications
2 years of experience where strong administrative, organizing and logistical skills were developed.
1 year of full-time work experience supporting a senior level staff member, preferred.
General interest in climate change or sustainability issues desired.
Outstanding organizational and administrative skills.
Ability to handle and prioritize multiple tasks, and meet deadlines in a fast-paced environment.
Proactive approach to creating and continually improving systems.
Sound judgment, high level of integrity and professionalism, with an ability to handle confidential information and to maintain a high level of discretion, diplomacy and courtesy in all contacts with staff, board and external people.
Strong oral and written communication skills, including consistently professional telephone communications and good writing ability.
Ability to work both independently with limited direction and collaboratively with a team.
Successful record of organizing and advancing multiple projects and the ability to thrive in a fast-paced environment.
Proficiency with word-processing, spreadsheet, database, e-mail, and presentation programs.
Familiarity with a CRM Database (such as Salesforce), a plus.
Willingness to continue learning.
How to Apply
We encourage all applicants to review our website to familiarize themselves with Ceres before applying: www.ceres.org . If you are interested in applying for this position, please submit a resume, cover letter, two writing samples, and a list of three references, as well as complete the additional information as instructed.
Ceres is an Equal Opportunity Employer and will not discriminate against any individual based on race, color, sex, national origin, age, religion, marital status, sexual orientation, gender identity, gender expression, military or veteran status, disability, or any factors prohibited by applicable law.
Jun 05, 2019
Executive Assistant to the President
Organization
Ceres is a sustainability nonprofit organization working with the most influential investors and companies to build leadership and drive solutions throughout the economy. Through powerful networks and advocacy, Ceres tackles the world’s biggest sustainability challenges, including climate change, water scarcity and pollution, and human rights abuses.
For more information about Ceres, please visit: www.ceres.org .
Description & Responsibilities
The Executive Assistant should be energetic, flexible, detail oriented, and organized. This is a critical position providing administrative and logistical support to Ceres’ President/CEO. The Executive Assistant role is a full-time position and reports to the President/CEO. Responsibilities include, but are not limited to:
Office Administration
Prioritize phone calls, correspondence, and day-to-day work streams, and ensure appropriate follow-through
Proactively manage the President’s calendar; schedule and prioritize meetings with internal and external partners
Organize and coordinate every detail of travel plans and arrangements
Coordinate with leadership across teams within the organization to ensure up-to-date contact with opinion leaders in the field
Organize and, as appropriate, respond on the President’s behalf to event and speaking requests; work with the Senior Manager to recommend appropriate engagements to provide highest value to the organization
Drive event briefings for the President, coordinating across teams within the organization to draft talking points and presentations, and ensuring appropriate on-site staff support
Occasionally provide direct event support for the President as needed, including conducting research, drafting speaking points and attending meetings
Keep the Digital Communications and Marketing team apprised of the President’s high-profile engagements in order to maintain the President’s social media presence through Twitter and additional outlets
Provide support for the President’s on-site meetings, including taking minutes during meetings and ensuring follow-through on action items
Perform clerical tasks such as filing, photocopying, and sending faxes and correspondence; compile and submit President’s monthly expenses
Act as primary back-up for answering the general Ceres phone line, greeting visitors, and routing deliveries
Perform general office administrative support
Provide conference and event support
Manage special projects, as required
Internal Coordination of President’s Schedule
Act as liaison between staff and the President
Provide guidance to staff regarding involving President in internal meetings; prioritize and facilitate internal access to the President
Provide guidance and support to junior-level staff, particularly in regards to coordinating strategic event opportunities and prep materials for those events
Proactively track all organizational priorities and ensure the as-needed inclusion of the President at critical decision-making points
Advise President on organizational dynamics to ensure strong management and coordination of organizational systems
Coordination with Development Team
Track and update donor and prospect target list, as it relates to building trips and meetings with external constituents
Drive the scheduling of meetings with donors and donor prospects in an effort to build unrestricted donor revenue, provide prep for the President; and drive appropriate follow up
Coordinate with Development and Foundations teams (and Senior Manager?) to ensure appropriate development outreach for the President, particularly in advance of travel engagements
Qualifications
2 years of experience where strong administrative, organizing and logistical skills were developed.
1 year of full-time work experience supporting a senior level staff member, preferred.
General interest in climate change or sustainability issues desired.
Outstanding organizational and administrative skills.
Ability to handle and prioritize multiple tasks, and meet deadlines in a fast-paced environment.
Proactive approach to creating and continually improving systems.
Sound judgment, high level of integrity and professionalism, with an ability to handle confidential information and to maintain a high level of discretion, diplomacy and courtesy in all contacts with staff, board and external people.
Strong oral and written communication skills, including consistently professional telephone communications and good writing ability.
Ability to work both independently with limited direction and collaboratively with a team.
Successful record of organizing and advancing multiple projects and the ability to thrive in a fast-paced environment.
Proficiency with word-processing, spreadsheet, database, e-mail, and presentation programs.
Familiarity with a CRM Database (such as Salesforce), a plus.
Willingness to continue learning.
How to Apply
We encourage all applicants to review our website to familiarize themselves with Ceres before applying: www.ceres.org . If you are interested in applying for this position, please submit a resume, cover letter, two writing samples, and a list of three references, as well as complete the additional information as instructed.
Ceres is an Equal Opportunity Employer and will not discriminate against any individual based on race, color, sex, national origin, age, religion, marital status, sexual orientation, gender identity, gender expression, military or veteran status, disability, or any factors prohibited by applicable law.
Marketing Assistant
Phipps Conservatory and Botanical Gardens
Phipps Conservatory and Botanical Gardens is empowered by its mission to inspire and educate all with the beauty and importance of plants; to advance sustainability and promote human and environmental well-being through action and research; and to celebrate its historic glasshouse.
Phipps is seeking a full-time Marketing Assistant to assist with daily operations of the Marketing department. Duties will include administrative support for the department, as well as assisting with public relations, advertising and social media. Responsibilities will include writing web content, including social media management; press releases and e-newsletter copy; assisting with media tours and events; and administrative reporting. The Marketing Assistant will also research marketing trends for the department and participate in strategic planning initiatives.
The qualified candidate must be able to work independently and be detail-oriented with excellent written, verbal and visual communications skills, including expertise in spelling, grammar, proofreading, creative writing and social media. Bachelor’s degree in communications, marketing or related field is required. Phipps offers a competitive compensation package, strong benefits and unique atmosphere.
Qualified candidates should email a resume, cover letter and salary history to hr@phipps.conservatory.org or mail to Phipps Conservatory and Botanical Gardens, Human Resources Department, One Schenley Park, Pittsburgh, PA 15213. No telephone calls, please.
For more information about Phipps, please visit our website: phipps.conservatory.org.
Phipps Conservatory is an equal opportunity employer.
Jun 05, 2019
Marketing Assistant
Phipps Conservatory and Botanical Gardens
Phipps Conservatory and Botanical Gardens is empowered by its mission to inspire and educate all with the beauty and importance of plants; to advance sustainability and promote human and environmental well-being through action and research; and to celebrate its historic glasshouse.
Phipps is seeking a full-time Marketing Assistant to assist with daily operations of the Marketing department. Duties will include administrative support for the department, as well as assisting with public relations, advertising and social media. Responsibilities will include writing web content, including social media management; press releases and e-newsletter copy; assisting with media tours and events; and administrative reporting. The Marketing Assistant will also research marketing trends for the department and participate in strategic planning initiatives.
The qualified candidate must be able to work independently and be detail-oriented with excellent written, verbal and visual communications skills, including expertise in spelling, grammar, proofreading, creative writing and social media. Bachelor’s degree in communications, marketing or related field is required. Phipps offers a competitive compensation package, strong benefits and unique atmosphere.
Qualified candidates should email a resume, cover letter and salary history to hr@phipps.conservatory.org or mail to Phipps Conservatory and Botanical Gardens, Human Resources Department, One Schenley Park, Pittsburgh, PA 15213. No telephone calls, please.
For more information about Phipps, please visit our website: phipps.conservatory.org.
Phipps Conservatory is an equal opportunity employer.
The Administrative Associate is stationed in the reception area at OSI's main headquarters and acts as the face and voice of OSI to the general public and guests (including board members and constituents). The position is the first point of contact and often the go-to person for questions from OSI staff (including 30+ in the main office and 20+ remote staff). The Administrative Associate represents the organization by always engaging in a friendly and professional manner. Neat and professional appearance and demeanor is required.
The Administrative Associate will spend up to 10 hours per week assisting OSI's Conservation Communities program, which includes to small grant programs and a fiscal sponsorship program, Citizen Action, that provides back office support for grassroots community groups whose programs and activities are aligned with OSI's central mission to protect scenic, natural, and historic landscapes.
For more information, please visit www.openspaceinstitute.org/careers
To apply: Please email cover letter, resume, salary expectations and where you saw this posting, preferably as a single PDF, to resumes@osiny.org , with "Receptionist / Administrative Associate" as the subject. We will be reviewing applications on a rolling basis through June 30. No phone calls please.
May 31, 2019
Full time
The Administrative Associate is stationed in the reception area at OSI's main headquarters and acts as the face and voice of OSI to the general public and guests (including board members and constituents). The position is the first point of contact and often the go-to person for questions from OSI staff (including 30+ in the main office and 20+ remote staff). The Administrative Associate represents the organization by always engaging in a friendly and professional manner. Neat and professional appearance and demeanor is required.
The Administrative Associate will spend up to 10 hours per week assisting OSI's Conservation Communities program, which includes to small grant programs and a fiscal sponsorship program, Citizen Action, that provides back office support for grassroots community groups whose programs and activities are aligned with OSI's central mission to protect scenic, natural, and historic landscapes.
For more information, please visit www.openspaceinstitute.org/careers
To apply: Please email cover letter, resume, salary expectations and where you saw this posting, preferably as a single PDF, to resumes@osiny.org , with "Receptionist / Administrative Associate" as the subject. We will be reviewing applications on a rolling basis through June 30. No phone calls please.
Are you interested in working for indigenous rights and rainforest protection? Amazon Watch is a nonprofit advocacy organization with offices in Oakland, CA and Washington, DC supporting communities threatened by shortsighted natural resources exploitation projects in the Amazon Basin. Amazon Watch works with indigenous and environmental movements to defend the forest and advance indigenous peoples' rights in the face of large-scale industrial development-oil & gas pipelines, power lines, roads, and other mega-projects. As an Amazon Watch intern, you can earn credits while gaining real-life experience and working to protect the Earth's largest tropical rainforest.
Interns work directly with an Amazon Watch staff person but are expected to be self-motivated, creative, and willing to make a set time commitment based on project needs. Internships require a three-month minimum commitment and a minimum of two days per week. If you are unable to commit to three months, we recommend you explore volunteer opportunities at Amazon Watch.
To Apply:
Please send your cover letter, resume, links to your social media accounts, and a writing sample to amazon@amazonwatch.org .
Amazon Watch is an equal opportunity employer and does not discriminate based on race, nationality, ethnicity, religion, political belief, age, gender, sexual orientation or class. People of color and indigenous people strongly encouraged to apply. All applicants must be legally authorized to work in the United States.
Current Available Internships
Database Intern
Location: Oakland, CA
Duties:
Assist Development Officer with Salesforce management
Keep donor mailing list up to date
Preparation of donor mailings and acknowledgement letters
Donor Research
Data management research
Field General inquiries
Preferred Qualifications:
Experience with Salesforce CRM
Interns must be comfortable using basic computer programs: Word, Excel, Google Drive, on Apple computers.
The right candidates are enthusiastic, dependable, resourceful, detail-oriented, and exhibit great communication skills.
Strong organizational, and independent time management skills
Strong interest in the environment and human rights issues
Spanish proficiency is preferred, but not required
As an intern, you will:
Work with dedicated and connected environmental activists
Learn about the history and issues relating to environmental and human rights threats currently affecting communities in the Amazon basin
Attend various online webinars for development, administration, event support
Strengthen critical thinking and analysis skills
Details
The work will take place during regular business hours here in our office in downtown Oakland, CA.
This is an unpaid internship
Interns are expected to commit to 20 to 40 hours per week for 3 to 5 months
Development Intern
Location: Oakland, CA
Duties:
In kind sponsorships for annual gala
Tabling and community outreach
Manage and keep organized inventory of event materials
Database entry from events
Support event planning and production
Preferred Qualifications:
Interns must be comfortable using basic computer programs: Word, Excel, Google Drive, on Apple computers.
The right candidates are enthusiastic, dependable, resourceful, detail-oriented, and exhibit great communication skills.
Strong organizational, and independent time management skills
Strong interest in the environment and human rights issues
Spanish proficiency is preferred, but not required
As an intern, you will:
Work with dedicated and connected environmental activists
Learn about the history and issues relating to environmental and human rights threats currently affecting communities in the Amazon basin
Attend various online webinars for development, administration, event support
Strengthen critical thinking and analysis skills
Details:
The work will take place during regular business hours here in our office in downtown Oakland, CA.
This is an unpaid internship.
Interns are expected to commit between 15 to 24 hours per week for the months of March until the end of October.
PR & Communications Assistant
Location: Oakland, CA
Duties:
Assist with creating and managing a PR strategy
Assist with strategic analysis and organization of social media contacts (specifically Twitter)
Research, identify and manage a list of key social media accounts (i.e. journalists, government officials, etc.) to follow and connect via Twitter
Research, curate, and draft a press list of key contacts and news media sources
Research, familiarize and thoroughly understand Amazon Watch's main campaigns and relevant issues by reading previously created content and searching online content
Critically analyze findings, use this understanding to update and fact check existing Wikipedia pages
Fact check and cross verify information from sources online and identify content that is misrepresentative of the truth
Communicate these findings, both in written and verbal form
Write and edit factually correct content
Organize photo and media archive
Edit B-roll film footage
Preferred Qualifications:
Active social media accounts including Facebook, Twitter, YouTube, Instagram, Pinterest (an active Twitter account is required)
Extensive experience and understanding of Twitter
Ability to think strategically about messaging and image management
Keen analytical and critical thinking skills
Excellent communication skills, both written and verbal
Strong organizational, and independent time management skills
Self-motivated
Strong interest in the environment and human rights issues
College graduate with focus and experience in PR and strategic communications preferred
Experience editing film is preferred, but not required
Spanish proficiency is preferred, but not required
As an intern, you will:
Work with dedicated and connected environmental activists
Gain familiarity with and experience building a PR and communications strategy for an international NGO
Experience organizing social media contacts and communications (particularly related to Twitter)
Experience organizing information, researching, and corresponding with key contacts or journalists
Learn about the history and issues relating to environmental and human rights threats currently affecting communities in the Amazon basin
Strengthen critical thinking and analysis skills
Gain experience organizing information and fact checking
Intern Scholarships
Below are some of the many scholarships that may be available to our interns:
Intern Service Award – Amount: $1,000. Deadline: Dec. 31st annually. Open to all interns at non-profit organizations. Apply to Asia Times .
Women’s Leadership Scholarship – Amount: $1,000. Deadline: March 31st annually. Offered to high-achieving women, working as an intern in a non-profit. Apply to AirSafe Research .
EU International Intern Scholarship – Amount: $1,000. Deadline: Dec. 31st annually. Open to U.S. and international students, working as interns at a non-profit. Apply to EU Business .
Minority College Scholarship – Amount: $1,000. Deadline: March 15th annually. Available to minority students with GPA above 3.0, interning at a non-profit organization. Apply to PakTribune .
Remember to say you found this opportunity at EnvironmentalCareer.com
May 13, 2019
Are you interested in working for indigenous rights and rainforest protection? Amazon Watch is a nonprofit advocacy organization with offices in Oakland, CA and Washington, DC supporting communities threatened by shortsighted natural resources exploitation projects in the Amazon Basin. Amazon Watch works with indigenous and environmental movements to defend the forest and advance indigenous peoples' rights in the face of large-scale industrial development-oil & gas pipelines, power lines, roads, and other mega-projects. As an Amazon Watch intern, you can earn credits while gaining real-life experience and working to protect the Earth's largest tropical rainforest.
Interns work directly with an Amazon Watch staff person but are expected to be self-motivated, creative, and willing to make a set time commitment based on project needs. Internships require a three-month minimum commitment and a minimum of two days per week. If you are unable to commit to three months, we recommend you explore volunteer opportunities at Amazon Watch.
To Apply:
Please send your cover letter, resume, links to your social media accounts, and a writing sample to amazon@amazonwatch.org .
Amazon Watch is an equal opportunity employer and does not discriminate based on race, nationality, ethnicity, religion, political belief, age, gender, sexual orientation or class. People of color and indigenous people strongly encouraged to apply. All applicants must be legally authorized to work in the United States.
Current Available Internships
Database Intern
Location: Oakland, CA
Duties:
Assist Development Officer with Salesforce management
Keep donor mailing list up to date
Preparation of donor mailings and acknowledgement letters
Donor Research
Data management research
Field General inquiries
Preferred Qualifications:
Experience with Salesforce CRM
Interns must be comfortable using basic computer programs: Word, Excel, Google Drive, on Apple computers.
The right candidates are enthusiastic, dependable, resourceful, detail-oriented, and exhibit great communication skills.
Strong organizational, and independent time management skills
Strong interest in the environment and human rights issues
Spanish proficiency is preferred, but not required
As an intern, you will:
Work with dedicated and connected environmental activists
Learn about the history and issues relating to environmental and human rights threats currently affecting communities in the Amazon basin
Attend various online webinars for development, administration, event support
Strengthen critical thinking and analysis skills
Details
The work will take place during regular business hours here in our office in downtown Oakland, CA.
This is an unpaid internship
Interns are expected to commit to 20 to 40 hours per week for 3 to 5 months
Development Intern
Location: Oakland, CA
Duties:
In kind sponsorships for annual gala
Tabling and community outreach
Manage and keep organized inventory of event materials
Database entry from events
Support event planning and production
Preferred Qualifications:
Interns must be comfortable using basic computer programs: Word, Excel, Google Drive, on Apple computers.
The right candidates are enthusiastic, dependable, resourceful, detail-oriented, and exhibit great communication skills.
Strong organizational, and independent time management skills
Strong interest in the environment and human rights issues
Spanish proficiency is preferred, but not required
As an intern, you will:
Work with dedicated and connected environmental activists
Learn about the history and issues relating to environmental and human rights threats currently affecting communities in the Amazon basin
Attend various online webinars for development, administration, event support
Strengthen critical thinking and analysis skills
Details:
The work will take place during regular business hours here in our office in downtown Oakland, CA.
This is an unpaid internship.
Interns are expected to commit between 15 to 24 hours per week for the months of March until the end of October.
PR & Communications Assistant
Location: Oakland, CA
Duties:
Assist with creating and managing a PR strategy
Assist with strategic analysis and organization of social media contacts (specifically Twitter)
Research, identify and manage a list of key social media accounts (i.e. journalists, government officials, etc.) to follow and connect via Twitter
Research, curate, and draft a press list of key contacts and news media sources
Research, familiarize and thoroughly understand Amazon Watch's main campaigns and relevant issues by reading previously created content and searching online content
Critically analyze findings, use this understanding to update and fact check existing Wikipedia pages
Fact check and cross verify information from sources online and identify content that is misrepresentative of the truth
Communicate these findings, both in written and verbal form
Write and edit factually correct content
Organize photo and media archive
Edit B-roll film footage
Preferred Qualifications:
Active social media accounts including Facebook, Twitter, YouTube, Instagram, Pinterest (an active Twitter account is required)
Extensive experience and understanding of Twitter
Ability to think strategically about messaging and image management
Keen analytical and critical thinking skills
Excellent communication skills, both written and verbal
Strong organizational, and independent time management skills
Self-motivated
Strong interest in the environment and human rights issues
College graduate with focus and experience in PR and strategic communications preferred
Experience editing film is preferred, but not required
Spanish proficiency is preferred, but not required
As an intern, you will:
Work with dedicated and connected environmental activists
Gain familiarity with and experience building a PR and communications strategy for an international NGO
Experience organizing social media contacts and communications (particularly related to Twitter)
Experience organizing information, researching, and corresponding with key contacts or journalists
Learn about the history and issues relating to environmental and human rights threats currently affecting communities in the Amazon basin
Strengthen critical thinking and analysis skills
Gain experience organizing information and fact checking
Intern Scholarships
Below are some of the many scholarships that may be available to our interns:
Intern Service Award – Amount: $1,000. Deadline: Dec. 31st annually. Open to all interns at non-profit organizations. Apply to Asia Times .
Women’s Leadership Scholarship – Amount: $1,000. Deadline: March 31st annually. Offered to high-achieving women, working as an intern in a non-profit. Apply to AirSafe Research .
EU International Intern Scholarship – Amount: $1,000. Deadline: Dec. 31st annually. Open to U.S. and international students, working as interns at a non-profit. Apply to EU Business .
Minority College Scholarship – Amount: $1,000. Deadline: March 15th annually. Available to minority students with GPA above 3.0, interning at a non-profit organization. Apply to PakTribune .
Remember to say you found this opportunity at EnvironmentalCareer.com
