Assistant, Development

  • Ceres
  • Boston, MA, USA
  • Jan 24, 2019
Full time Admin Assistant/Environmental Support Advocacy and Policy Climate Change/ Resiliency Sustainability

Job Description

Development Assistant 

Organization 

Ceres is a sustainability nonprofit organization leading the most influential investors and companies to build leadership and drive solutions throughout the economy. Through our powerful networks and advocacy, we tackle the world’s biggest sustainability challenges, including climate change, water scarcity and pollution, and human rights abuses. 

For more information about Ceres, please visit our website (www.ceres.org). 

Description and Responsibilities 

The Development Assistant will be part of a 12-person team and will primarily support the individual giving team. The Development Assistant will report to the Chief Development Officer (CDO) and provide administrative support to this position. This full-time job, based in Boston, MA, is an excellent entry-level position for an individual with an interest in climate change and sustainability who would like to build skills and experience in individual giving, development operations, events, and board relations.  Primary responsibilities include, but are not limited to: Individual Giving and Development Operation:

  • Donation processing: Record all grants, donations, and pledges in Salesforce; work with the finance department to reconcile records.
  • Process donation acknowledgment letters.
  • Manage the maintenance of accurate contact donor information in Salesforce.
  • Support annual fund activities as needed, including direct mail and email solicitation, monthly donation maintenance, and donor stewardship efforts.
  • Prepare reports on individual giving revenue, such as monthly reports and gift tables.
  • Compile donor lists for annual report and other purposes.
  • Prepare the CDO, the President, and other development staff for donor meetings, including prep meetings, briefing materials, donor profiles, and packets of Ceres materials.
  • Maintain deadlines for major donor and family foundation prospects and reports.
  • Support the Director of Development in administrative tasks as needed.

 Development Events

  • Support the execution of development events through activities such as compiling invitation lists, working with outside vendors as needed on event materials and logistics, tracking responses, developing attendee profiles, and staffing and logistical support.
  • Event ticket and sponsorship processing: work with the events and individual giving teams to ensure fundraising event tickets and sponsorships are accurately recorded in Salesforce; work with the finance team to reconcile records. Process acknowledgement letters for event tickets.

 Support to the CDO

  • Provide administrative support to the CDO on scheduling, travel, meeting preparation, calendar management, expense reports, reimbursements, and other tasks.
  • Support the CDO in the stewardship of the President’s Council, including logistics for meetings, dinners and other events, materials preparation, and routine correspondence with members.
  • Support the CDO in the stewardship of the Nominating and Development Committees of the Ceres Board of Directors. Schedule meetings, and record minutes and follow-up steps.

 Overall Development Department Support

  • Work with CDO to manage the monthly development department meeting: schedule meetings, develop agendas, arrange for outside speakers, and document follow-up actions.
  • Work with CDO to organize development department retreats.
  • Foster development team culture and camaraderie through department lunches, gatherings and celebrations.
  • Serve as point person with IT regarding development team needs.
  • Assist in interview and selection process of development department interns; work with interns on projects.
  • Provide support as requested at organization-wide program events, such as the Ceres Conference or Investor Summit.

 Qualifications

  • Bachelor’s degree preferred.
  • 1-2 years work experience required; prior development experience in a nonprofit setting a plus.
  • Prior administrative experience strongly desired.
  • Proficiency with donor database platforms strongly desired; Salesforce proficiency a strong plus.
  • Polished communication and interpersonal skills with external constituents.
  • Strong organizational skills and excellent attention to detail.
  • Ability to act with diplomacy with constituents and maintain a high degree of confidentiality.
  • Ability to work well both independently and collaboratively within a team setting.
  • Ability to multi-task, meet multiple deadlines, and keep a calm demeanor in a fast-paced environment.
  • Interest in and/or knowledge of climate change/sustainability issues a plus.

How to Apply 

We encourage all applicants to review our website to familiarize themselves with Ceres before applying: www.ceres.org.  If you are interested in applying for this position, please submit a resume and cover letter, as well as complete the additional information as instructed. 

Ceres is an Equal Opportunity Employer and will not discriminate against any individual based on race, color, sex, national origin, age, religion, marital status, sexual orientation, gender identity, gender expression, military or veteran status, disability, or any factors prohibited by applicable law. 

Job Level

Entry-level  

Sector

Nonprofit- NGO

Listing Logo