Development and Operations Assistant

  • EarthRights International
  • Washington D.C., DC, USA
  • May 25, 2018
Full time Administrator/Executive Advocacy and Policy Business Development

Job Description

EarthRights International is looking for a highly motivated, self-starter with a strong attention to detail and a passion for environmental and human rights to support our administrative and development teams.

The Development and Operations Assistant, based in ERI’s Washington D.C. office, reports to the Development Manager and will provide both administrative and substantive support to the Development and Finance programs in order to achieve ERI’s fundraising goal and adhere to fiduciary responsibilities. They will primarily support individual fundraising strategies, including donor communications and marketing, coordinating appeals and special events, and aid in the development of new sources of income from individuals and institutional funders. The Development and Operations Assistant will also be responsible for overall office administration, working with the Finance Director on financial reporting, and provide as needed administrative assistance to ERI’s Co-Directors and Board Members. 

Major Responsibilities:

This position requires great attention to detail for both written and non-written tasks. Under the primary supervision of the Development Manager, the Development and Operations Assistant will be responsible for the following tasks:


  1. Processing donations and drafting, preparing, and sending timely acknowledgment letters and other donor correspondence.
  2. Maintaining the donor and prospect database (Salesforce), ensuring contact records are kept up-to-date, and creating database reports as needed.
  3. Take minutes at weekly Development meetings and ensure follow-up is tracked and conducted.
  4. Supporting the implementation of individual fundraising strategies, including the development of new funding programs for individuals.
  5. Coordinate the logistics around two yearly appeals including building the appeals list, planning the appeals signing process, and ensuring timely mailing.
  6. Supporting the implementation of ERI’s online donor outreach and social media strategy and the production of online donor communication materials.
  7. Conducting preliminary prospect research to identify new individual and foundation funders.


  1. Maintaining up-to-date state registrations by filing annual extensions and renewals.
  2. Assisting the Finance Director with:
    • Inputting invoices into accounting software,
    • Reconciling monthly credit card statements,
    • Conducting financial data entry into accounting software, and
    • Completing bank deposits.
  3. Assisting the Development Manager and ERI leadership on coordinating board meetings, including booking travel, coordinating meeting logistics and supplies, handling reimbursements, and providing administrative support.
  4. Take minutes at monthly staff meetings.
  5. Providing administrative assistant duties to executive level staff as necessary.
  6. Serving as the office manager, including:
    • Liaising with vendors on office equipment,
    • Ensuring office supplies are ordered and stocked, and
    • Serving as the face of the organization to incoming calls.

Required Qualifications:

  • Demonstrated work experience for at least one year in an office environment (full-time employment or relevant internship) or one cycle on a political campaign.
  • Bachelor’s degree in a related field.
  • Professional communication skills, both written and oral.
  • Strong attention to detail and organizational skills.
  • Ability to consistently meet multiple deadlines and to handle several projects at one time.
  • Excellent interpersonal and intercultural communication skills.
  • Demonstrated interest in learning about fundraising/development or nonprofit management
  • Background in human rights, environmental, international, and/or development issues (either through education, volunteer, or work/internship experience).

Preferred Qualifications:

  • Experience with donor databases and/or constituent management systems (e.g. Salesforce, CiviCRM, DemocracyInAction, GiftWorks, DonorPerfect).
  • Experience with finance software (Quickbooks, Excel) and producing simple financial reports.
  • Fluency or proficiency in Spanish.
  • Excellent writing skills, including the ability to present information concisely and effectively to a variety of audiences.

ERI is committed to the professional development and growth of its staff and, when opportunities arise, prioritize promoting from within. This is a full-time position. Salary is commensurate with experience. ERI offers a generous benefits package and an informal, friendly work environment with highly committed staff. 

To Apply:

Please send a cover letter summarizing what you would bring to this position and why you want to work with ERI and a one-page resume. Email applications with the subject line: Development and Operations Assistant at

Application will be open until filled. Applications will be considered on a rolling basis, so early submission is encouraged. 

About EarthRights International:

EarthRights International (ERI) is a nonprofit, nongovernmental organization (NGO) with offices in Washington D.C., Thailand, Peru, and Myanmar. ERI combines the power of law and the power of people in defense of human rights and the environment, which we define as “earth rights”. We specialize in fact-finding, legal actions against perpetrators of earth rights abuses, training grassroots and community leaders, and advocacy campaigns. Through these strategies, EarthRights International seeks to end earth rights abuses, to provide real solutions for real people, and to promote and protect human rights and the environment in the communities where we work. For more information about ERI’s programs, visit

EarthRights International is an equal opportunity employer.

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