GIS Production Assistant (Utility drafting and design)

  • PacifiCorp
  • Portland, OR, USA
  • Mar 17, 2017
Full time Energy GIS

Job Description

General Purpose

Provides a variety of administrative and staff support functions for the GIS Production group. Compile and analyze data, prepare reports/recommendations for action by supervisor. Administers or coordinates programs, projects, and/or processes.

Responsibilities

  • Coordinate GIS Production workflow:
  • Track rejected jobs and coordinate with field operations and GIS Production personnel on data issues
  • Use RCMS to check on work orders, service requests, and/or existence of field facilities Check and receive department mail for incoming jobs.
  • Review and verify all jobs to ensure job packets are properly completed and all materials have been provided, reject if needed
  • Follow up with district office on rejected and past due jobs
  • Coordinate and monitor the GIS production work corrections inbox
  • Assign work number to each work correction or facility point inspection received Sort and log mapping jobs into database
  • Prepare, maintain and attach right-of-way tags to jobs received
  • Prepare streetlight map correction forms
  • Responsible for records management of department files:
  • Sort and file mapping jobs into department central filing system
  • Retrieve jobs from files for quality control checks, then re-file
  • Prepare database of jobs to be archived
  • Coordinate with records management to ensure all records management policies/procedures are followed
  • Request job retrieval from long-term storage as needed
  • Retrieve jobs from files as requested by management, then re-file
  • Respond to inquiries by field operations and other internal customers
  • Assist and perform mapping updates in
  • Assist supervisor with legal discovery requests, investigations and audits
  • Perform weekly status reporting
  • Perform some basic associate level GIS specialist mapping maintenance tasks

Requirements

  • High School Diploma or equivalent; or the equivalent combination of education and experience.
  • A minimum of two years experience in an assistant or a similar role.
  • Communication and interpersonal skills including the ability to resolve internal and external customer issues. 
  • Proficient with the use of personal computers including word processing, databases, spreadsheets, and file management.
  • Ability to apply judgment in determining the criticality of a request and forward to resources as appropriate.
  • Ability to work well under time constraints and maintain a high level of confidentiality.
  • Experience working in a changing, fast-paced, professional environment.
  • Ability to handle multiple tasks and time-sensitive projects.
  • Excellent organization and planning skills.
  • Ability to work with all levels of an organization including people with different styles and backgrounds; ability to work as a member of a team.

Preferences

• Knowledge of company, environmental and safety programs, regulations, and organizational policies, procedures, and practices.
• Experience with AutoCAD and/or ArcGIS.

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