Development Assistant

  • Institute for Sustainable Communities
  • VT-Montpelier
  • Oct 13, 2016
Full time Administrative/Environmental Support Business Development Sustainability

Job Description

The Development Assistant provides support to the Development team. Development is responsible for fundraising/business development, knowledge management, and communications on behalf of all of ISC. The job requires strong administrative and organizational skills, superb attention to detail and deadlines, a strong ability to track and prioritize tasks in a fast-paced environment, and excellent oral and written communications.

Ensure the smooth functioning of the Development team by supporting project implementation, and business development/fundraising, as well as maintaining knowledge systems, and providing general administration.

Business Development/Fundraising
Assist with tracking opportunities, researching prospects, and preparing proposals and reports. 
Process and acknowledge gifts and pledges promptly.
Track pre- and post-award funder deadlines, requirements, and reporting.
Conduct donor and other research as assigned to support development opportunity. identification, intelligence gathering, project design, and proposal development.
Assist with managing and generating contact lists; assist with coordinating special signatures, special notes, addressing and mailing fundraising appeals.
Help organize and staff events as needed.
Knowledge Systems
Maintain and regularly update systems, resources, and tools, document best practices and lessons learned.
Maintain Salesforce/CRM system (donor and contact database) including data entry, report preparation, analysis, documenting protocols and processes, training others.
Maintain funding information in Salesforce (database) and reconcile periodically with ISC’s Finance team.
Collect data and maintain databases related to fundraising, metrics, and outcomes and support the development of periodic internal and Board reports.
Maintain electronic and paper filing system (ensure good order, accessibility, and consistent naming conventions) and purge as necessary.
Other support
Schedule/confirm meetings and arrange travel as assigned.
Monitor and ensure responsiveness to general emails, phone calls and other enquiries as necessary.
Assist with the preparation of project documents (reports, workplans, project summaries, etc.), consulting agreements, and other written documents as assigned.
Take meeting notes, participate in webinars and trainings and share new information.
Order and track team-related supplies.
Other duties as assigned.

Bachelor’s Degree and two+ years relevant work experience.
Outstanding administrative and organizational skills, particularly database applications.
Familiarity with nonprofit fundraising, events, and proposal development.
Ability to work independently and collaboratively and adapt to changing priorities.
Ability to work effectively with diverse people from different communities and cultures.
Excellent interpersonal, oral, and written communication skills.
Flexibility, graciousness under fire, and sense of humor.
Strong command of Microsoft Office suite, internet and tools such as Google Apps, Basecamp, SalesForce, and other software helpful in advancing team efficiency.
Working Conditions
Office environment with occasional travel.
Applications will be accepted until 10/31/2016.  Please, no phone calls.
ISC is an Equal Opportunity Employer
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